Payroll And Benefits Specialist

Location: This is a hybrid role requiring in-office hours in Marlton, NJ

Looking for your next opportunity with a company that's embracing innovation, transformation and evolving for the future?

Aligned Resource is partnering with an established financial services organization with 35 years of industry experience that's entering an exciting new chapter of growth and technology-driven transformation.

We're looking for an experienced Payroll & Benefits Specialist who enjoys taking ownership, solving problems, and playing an important role in keeping an organization running smoothly.

The ideal candidate has hands-on experience managing and processing multi-state payroll, employee benefits administration, payroll reconciliations, and regulatory compliance.

POSITION SUMMARY

The Payroll and Benefits Specialist manages accurate, timely, and compliant payroll and benefits administration within the Finance Department. The role performs monthly reconciliations, partners with Finance and Accounting on payroll accounting, conducts compliance reviews and regulatory filings (including Form 5500), serves as the primary vendor liaison, and supports HR policy development and employees on pay and benefits matters.

KEY RESPONSIBILITIES

• Payroll and Tax: Process bi-weekly payroll in ADP, including overtime, bonuses, garnishments, and final pay; audit timekeeping per the FLSA; manage payroll tax deposits, quarterly/annual filings (941, 940, state), agency notices, and year-end W-2s.
• Monthly Reconciliations: Reconcile payroll to the general ledger, bank, and liability accounts; reconcile benefit carrier invoices to enrollment and deductions; reconcile 401(k) deferrals, match, and loans and ensure timely remittance.
• Payroll Accounting: Partner with internal Finance and Accounting teams on payroll journal entries, accruals, labor-cost allocations, month-end and year-end close, and internal, external, and 401(k) plan audits.
• Benefits Administration: Administer health and welfare, retirement, and leave programs (FMLA, disability); manage open enrollment, life events, and carrier eligibility feeds.
• Compliance Reviews and Filings: Conduct periodic compliance reviews (FLSA classification, ACA, COBRA, HIPAA, Section 125, plan operations, nondiscrimination testing); coordinate Form 5500 filings, ACA 1094-C/1095-C reporting, PCORI fees, and required notices; monitor regulatory changes.
• Vendor Management: Serve as primary liaison with ADP, carriers, brokers, the 401(k) recordkeeper/TPA, and COBRA/FSA/HSA administrators; resolve issues and support renewals and implementations.
• HR Policy and Employee Support: Draft and update payroll, timekeeping, PTO, leave, and benefits policies and procedures; serve as the primary contact for employee pay and benefits questions; lead benefits orientation and open enrollment communications; maintain strict confidentiality.

QUALIFICATIONS

• Bachelor’s degree in accounting, HR, Business, or related field [or equivalent combination of education and experience].
• 5 years of progressive payroll and benefits experience, including reconciliations, GL/month-end support, and Form 5500 and ACA reporting.
• Working knowledge of FLSA, FMLA, ACA, ERISA, COBRA, HIPAA, and payroll tax regulations.
• Experience in HR policy development, employee support, and vendor management.
• Proficiency in ADP Workforce Now (or comparable HRIS) and advanced Excel.
• Multi-state/multi-entity payroll experience.

KEY SKILLS

Detail-oriented and analytical; sound understanding of payroll accounting; clear communicator able to explain complex topics; service-oriented; discreet with confidential information; able to meet deadlines and manage competing priorities independently and as part of a team.

WORK ENVIRONMENT AND COMPENSATION

Hybrid role in Marlton, NJ, extended computer use; occasional lifting up to 10 lbs; additional hours during payroll, open enrollment, close, and filing deadlines. Pay range: $70,000 – $80,000 per year, based on experience, skills, and internal equity; eligible for company benefits.

We are an equal opportunity employer and provides reasonable accommodations in accordance with the ADA and applicable law. This job description is not an employment contract; employment is at-will unless otherwise provided by written agreement or law, and duties may be modified at any time.