Event and Community Coordinator

POSITION OVERVIEW

Alias Cybersecurity is seeking an organized, resourceful coordinator to plan company events, support SECCON, identify strategic conferences, coordinate speaking engagements for leadership and engineering personnel, and manage event materials from preparation through return. This role strengthens Alias brand visibility, community engagement, and business-development efforts.

KEY RESPONSIBILITIES

·  Plan and execute conferences, trade shows, workshops, webinars, client events, networking functions, and community programs.

·  Research cybersecurity, healthcare, government, education, technology, and other relevant events for Alias to attend, sponsor, exhibit at, or present.

·  Maintain an annual event roadmap covering dates, audiences, costs, deadlines, sponsorships, exhibitor requirements, and recommended participation.

·  Track calls for papers and coordinate abstracts, speaker applications, biographies, headshots, session details, presentation materials, travel, and organizer communications.

·  Coordinate speaking engagements for Alias leadership, engineers, and other subject-matter experts, ensuring deadlines and requirements are met.

·  Support SECCON planning, including speakers, sponsors, exhibitors, registration, volunteers, vendors, signage, schedules, and day-of operations.

·  Coordinate venues, catering, travel, lodging, audiovisual needs, registrations, attendee communications, setup, teardown, and post-event follow-up.

·  Manage vendors, sponsor deliverables, event budgets, invoices, and cost-conscious purchasing.

SWAG, SHIPPING & ASSET CONTROL

·  Maintain inventory of swag, giveaways, banners, tablecloths, booth displays, printed materials, signage, shipping containers, and event equipment.

·  Order, pack, ship, track, deliver, and stage conference materials so all assets arrive on time and are presentation-ready.

·  Coordinate return shipping or transportation, reconcile returned inventory, document missing or damaged items, and reset event kits for future use.

MARKETING & COMMUNITY ENGAGEMENT

·  Coordinate event promotion with leadership, marketing, engineering, and business-development teams.

·  Assist with social media, email, website content, signage, programs, presentations, sponsorship materials, photos, videos, and testimonials.

·  Build relationships with conference organizers, associations, schools, chambers, partners, sponsors, exhibitors, and community organizations.

·  Track attendance, leads, costs, engagement, outcomes, lessons learned, and follow-up actions.

REQUIRED QUALIFICATIONS

·  2 years of event, conference, trade show, corporate function, or community-program coordination experience.

·  Excellent organization, project management, communication, research, relationship-building, and follow-through skills.

·  Ability to manage multiple deadlines, solve problems calmly, and work professionally with executives, engineers, vendors, clients, and community partners.

·  Proficiency with Microsoft Outlook, Teams, Word, Excel, PowerPoint, and shared tracking systems.

·  Valid driver’s license, reliable transportation, ability to travel, and availability for occasional evenings or weekends.

·  Ability to lift and transport event materials weighing up to 30 pounds and remain active during events.

PREFERRED QUALIFICATIONS

·  Experience with speaker programs, call-for-papers submissions, sponsorships, exhibitors, registration platforms, CRM tools, email marketing, or social media.

·  Experience managing promotional inventory, booth materials, shipping, and return logistics.

·  Cybersecurity, technology, professional services, education, graphic design, photography, or video experience is a plus.

WHAT SUCCESS LOOKS LIKE

·  Alias selects high-value events, speakers are fully supported, and events are delivered professionally, on schedule, and within budget.

·  Conference materials arrive ready for use and return to Alias with accurate inventory and documented follow-up.

·  SECCON and other events operate through clear plans, ownership, communication, and accountability.

Full-Time, On-Site in Yukon, OK