Administrative Assistant - Algonquin Regional High School

Department:

Algonquin Regional High School

Job Title:

Administrative Assistant 

FLSA Status:

(Exempt/Non-exempt)

Exempt, Nonaligned

Reports to:

Assistant Principal

GENERAL DESCRIPTION (1-3 LINES DESCRIBING ROLE):

The purpose of this position is to perform a wide variety of complex secretarial and administrative duties under the broad supervision of the Assistant Principal. Work requires initiative and independent judgment in the application of prescribed policies, procedures, and methods. Work requires communication with students, parents, staff, and community members as well as working knowledge compueter software. Performs all other related work as required. 

QUALIFICATIONS:

REQUIRED QUALIFICATIONS:

Education, Training, and Experience:

High school education plus two years of college education. Preferred, three to five years of administrative office experience as an administrative  assistant in a public school system or any equivalent combination of education, training, and experience.

Knowledge, Ability, and Skill: 

Knowledge:  Thorough knowledge of office procedures, practices and terminology. Knowledge of policies and procedures of the school operations.  Thorough understanding of educational systems. Advanced working knowledge of computer software applications. 

Ability:  Ability to communicate effectively and tactfully with students, staff and the public. Ability to maintain confidential information. Ability to compose well-crafted correspondence. Ability to recognize and resolve problems with minimal administrative intervention. Ability to interpret and implement instructions provided in oral and written form. Ability to handle a multitude of varying and complex issues. Ability to prioritize and complete multiple tasks at one time with frequent interruptions. Accuracy and attention to detail are essential to ensuring compliance and meeting student needs. Must be able to operate a personal computer and display intermediate to advanced skill when using software programs for word processing, database, spreadsheet and other software as required by the position. Ability to work collaboratively in a team environment. 

Skill: Expertise and skill in utilizing computers, a variety of word processing, database, and spreadsheet applications.  Excellent customer service and interpersonal skills. Excellent written and oral communication skills. Strong organizational skills utilizing technology to store information such as student records. Skill in all of the above listed tools and equipment as well as responsiveness to new and emerging technologies as needed. 

ESSENTIAL JOB DUTIES (NOT LIMITED TO):

Office Support: 

Oversee the daily support and administrative (clerical) operations of the office.

• Performs all general clerical duties including but not limited to, word processing, making copies, filing, data entry, answering the telephone, opening and delivering email, maintaining records and files, drafting correspondences, maintain all confidential correspondences generated by the Assistant Principal.

Collaborating with other Administrative Assistants on varying tasks such as bus transportation, student attendance, school announcements, student records, form letters, managing phone calls, etc.

Miscellaneous duties – maintain all office files both electronically and paper based

Other:

• Communicate effectively with students, staff, colleagues, parents, and the community
• Consistent and on-time attendance is required
• Any other duties or tasks assigned

WORK ENVIRONMENT & PHYSICAL REQUIREMENTS:

Work Environment:

• Work is performed in an office environment. Majority of work is performed in a moderately noisy work environment, with frequent interruptions.
• Operates computer, printer, telephone, copier, and all other standard office equipment.
• Makes frequent contact with members of School Administration, School staff, Transportation.
• Employee has access to highly sensitive and confidential information pertaining to staff and students.

Physical Requirements:

While performing the duties of this job, the employee is frequently required to sit, communicate, or hear; occasionally required to walk, must be able to handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move objects weighing up to 10 pounds. Vision and hearing at or correctable to normal ranges. This position requires the ability to operate a keyboard and calculator at efficient speed.  

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.