Legal Administrative Assistant

Overview:

The Legal Administrative Assistant plays an important role in the Alger County Public Defender Office, providing high-level administrative, paralegal, and clerical support. This role ensures seamless daily operations by managing docketing, maintaining accurate case files, and communication between the office, the courts, and various municipal departments.

Wages and Benefits:

• Hourly Wage: $25.12
• Benefits: Retirement matching (401K and HCSP), life insurance, health, dental and vision insurance, paid time off.

Core Responsibilities:

• Comprehensive Case Management: Oversee the full lifecycle of digital case files, ensuring all files are up to date.
• Administrative Support: Manage daily clerical duties, handling correspondence, and processing vendor invoices for Administrator review.
• Scheduling: Coordinate and maintain the calendar for all attorney appointments, client meetings, hearings, and trial dates.
• Reporting: Track and compile essential information for the preparation of quarterly and annual reports.
• Legal Research & Drafting: Under attorney supervision, draft formal stipulations, orders, and various motions.

Required Skills & Qualifications:

• Legal Knowledge: A foundational understanding of paralegal duties, court rules, and legal terminology essential for a criminal defense environment.
• Organizational Mastery: Exceptional ability to maintain and manage a high volume of legal records and exhibits.
• Communication: Professional verbal and written skills for interacting with court staff, internal and external clients.
• Attention to Detail: Precision in tracking deadlines and handling confidential or sensitive legal documents.

Work Style & Environment:

• Multitasking: Proven ability to manage competing priorities and high-pressure deadlines simultaneously.
• Adaptability: Comfortable in a fast-paced legal environment where court schedules and urgent tasks shift rapidly.
• Proactive Support: A dedicated commitment to the "smooth operation" of the defense office through consistent administrative oversight.

Education and Experience:

• Required: Associate’s degree in paralegal studies or a minimum of 2 years of experience in a law office.
• Preferred: Valid Driver’s License