Business Office Assistant

Position Summary

The Business Office Assistant provides administrative and clerical support to various departments throughout the company. This position assists with general office functions, basic accounting activities, contract and document processing, data entry, photo and electronic file management, and other administrative tasks as needed.

The ideal candidate is organized, dependable, detail-oriented, and comfortable working with a variety of responsibilities. This position requires the ability to manage multiple tasks, maintain accurate records, handle business information appropriately, and provide support wherever needed to help maintain efficient day-to-day office operations.

Essential Duties and Responsibilities

• Provide general administrative and clerical support to various departments and personnel.
• Assist with basic accounting functions such as invoice processing, data entry, document matching, filing, and maintaining supporting records.
• Assist with processing sales contracts, purchase documents, change orders, and other business documentation.
• Review documents for completeness and accuracy and assist with obtaining required information, signatures, or approvals.
• Scan, copy, file, distribute, and maintain business records and documents.
• Enter and update information in company databases, spreadsheets, and other business systems.
• Upload, organize, label, and maintain company photographs and other electronic files.
• Assist with maintaining organized electronic and paper filing systems.
• Prepare routine correspondence, forms, reports, spreadsheets, and other documents as requested.
• Assist with gathering and organizing information needed by accounting, sales, management, and other departments.
• Communicate professionally with employees, customers, dealers, vendors, and other business contacts as needed.
• Assist with incoming telephone calls, emails, mail, and other general office activities when necessary.
• Provide administrative assistance for special projects and other company initiatives.
• Maintain confidentiality of financial, customer, employee, and other company information.
• Perform other general office and administrative duties as assigned.

Qualifications

• High school diploma or equivalent required; additional education or training in business, accounting, or office administration is preferred.
• Previous office, administrative, accounting support, or related experience preferred.
• Strong organizational skills and attention to detail.
• Good written and verbal communication skills.
• Ability to accurately enter, review, and maintain information and records.
• Ability to prioritize assignments and manage multiple tasks.
• Ability to work independently while also supporting multiple departments and team members.
• Comfortable working with numbers and performing basic accounting-related tasks.
• Proficiency with Microsoft Outlook, Word, and Excel.
• Ability and willingness to learn company-specific software, databases, and document-management systems.
• Professional, dependable, and willing to assist with a variety of office responsibilities.

Physical and Work Requirements

• Primarily an office-based position.
• Ability to sit and work at a computer for extended periods.
• Ability to communicate effectively by telephone, email, and in person.
• Ability to occasionally lift and carry typical office materials, files, and supplies.
• Regular and reliable attendance is required.

General

The duties listed above are intended to describe the general nature and level of work performed by this position and are not intended to represent an exhaustive list of all responsibilities. Duties and responsibilities may be modified or assigned based on the needs of the company.

Pay: $16.00 - $17.00 per hour

Benefits:

• Dental insurance
• Health insurance

Education:

• Associate (Preferred)

Experience:

• Manufacturing Office: 1 year (Required)

Ability to Commute:

• Alexis, IL 61412 (Required)

Work Location: In person

Salary : $16 - $17