Accounting and Administrative Specialist

Alexandria Nicole Cellars is a family-owned Winery and Vineyard located in the heart of Washington’s Wine Country. As a boutique winery, we produce small-lot of handcrafted wines from our Estate Vineyard, Destiny Ridge is located in the Horse Heaven Hills.

To be considered, please include a cover letter.

NOTE: The location for this job is near Paterson, WA - Please look up the address before applying.

Job Description:
This full-time position works directly under the Owner and Accountant/Controller while collaborating closely with multiple departments on a daily basis. The role combines bookkeeping, administrative support, office operations, and basic compliance duties. The ideal candidate is efficient, detail focused, proactive, and comfortable working both independently and within a team environment. Strong communication and accuracy are essential for success.

Compensation:

• Hourly wage would be $20.00-$26.00 per hour DOE.
• Medical, vision, and dental options are available to full-time employees.
• 401 (k) matching options, currently 2%, after waiting period.
• Paid select holidays.
• Paid Sick time.
• Paid Vacation is available to full-time employees, after waiting period
• Employee wine & food discounts
• Wine Club Membership
• Referral Program

Core Responsibilities:

Accounting and Finance Support

• Process accounts payable and accounts receivable in an accurate and timely manner
• Confirm proper approval of all invoices and payments prior to processing
• Record invoices and transactions in QuickBooks with correct dates and accounting periods
• Assist in preparation of month end close work papers and balance support
• Reconcile bank and credit card statements monthly
• Maintain accurate vendor records including addresses, contacts, and remit information
• Communicate with vendors regarding invoice and payment status
• Assist with maintaining inventory reconciliation across warehouse locations
• Help ensure compliance with all financial, accounting, tax, and relevant industry regulations

Payroll and HR Clerical Support

• Prepare timecard calculations for employees and contracted labor
• Assist with payroll processing, check writing, or reporting to contracted payroll services
• Support preparation and submission of State and Federal quarterly and year end payroll reports
• Process payroll tax payments as required
• Maintain confidential personnel and payroll files
• Support onboarding tasks and employee record upkeep
• Respond to employment verification requests when needed

Office and Administrative Support

• Support day to day office operations and maintain organized administrative workflows
• Answer phones, distribute messages, and manage incoming and outgoing mail
• Maintain filing systems so records remain updated and easily accessible
• Use office equipment and computers for word processing, spreadsheets, and general operations
• Assist with agenda preparation, meeting notes, and minutes
• Help manage departmental calendars, schedules, and appointments
• Monitor and order office supplies and assist with ordering vineyard and production supplies
• Prepare, format, proofread, and edit documents
• Assist with travel arrangements and event or meeting venue bookings
• Run various errands as needed

Compliance and Winery Support

• Assist with basic winery compliance tasks and administrative support related to reporting
• Provide clerical support to multiple departments at Destiny Ridge and other locations
• Maintain confidentiality while ensuring compliance with applicable regulations

Qualifications & Skills:

• Minimum 2 years experience in Accounting, Bookkeeping, Clerical, or Office Administration
• Working knowledge of QuickBooks Online and POS systems
• High proficiency with Microsoft Excel, Word, and Outlook
• Accurate data entry skills including 10 key by touch
• Strong organizational abilities with excellent attention to detail
• Effective verbal and written communication skills
• Experience maintaining files, records, and administrative systems
• Ability to manage multiple tasks with strong time management
• Creative problem solving and innovative thinking
• Discretion, sound judgment, tact, and professionalism
• Proven ability to work independently and as part of a team
• Ability to lift 40 to 50 pounds
• Clean driving record with Washington State DMV
• No criminal history (background check required)
• Willingness to travel as needed
• Wine industry experience preferred
• High school diploma or equivalent required

The above information is representative of the work performed in this position; however, it is not all-inclusive. The omission of a specific duty or responsibility does not exclude it from the position if the work is similar or related to the essential duties and responsibilities.

Job Type: Full-time

Pay: $20.00 - $26.00 per hour

Expected hours: 32 – 40 per week

Benefits:

• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Education:

• High school or equivalent (Required)

Experience:

• Clerical: 2 years (Required)
• Customer service: 2 years (Required)
• Basic Accounting: 2 years (Required)
• Winery: 1 year (Preferred)

Language:

• English (Required)

Ability to Commute:

• Prosser, WA 99350 (Required)

Work Location: In person

Salary : $20 - $26