Chorus Manager

Chorus Manager: Alexandria Choral Society (ACS)

Location: Alexandria, VA (Hybrid/Local)

Structure: Part-Time (Average 15–20 Hours/Week)

Compensation: $15,000-18,000 / Year

Reporting to: Board of Directors

ABOUT THE POSITION

The Alexandria Choral Society is seeking a detail-oriented, dependable Chorus Manager to serve as the operational backbone of our organization. This role is designed for a hands-on professional who takes pride in keeping things running smoothly — from concert night logistics to contract management to day-to-day communications.

You will be supported by an active volunteer Board of Directors and a suite of specialized committees (Executive, Grant, Finance, Contracts, Marketing/Communications, ADEI, and Development), allowing you to focus your energy where it matters most: execution.

CORE RESPONSIBILITIES

Operations & Communications

• Serve as the primary point of contact for daily business, managing timelines, correspondence, and organizational workflows
• Coordinate with Committee volunteers on member and patron outreach
• Keep internal systems and records organized and up to date across Google Workspace and Asana

Concert & Event Logistics

• Lead front-of-house operations for Alexandria-based performances, including venue setup and box office management
• Coordinate a dedicated team of box office volunteers to support ticket sales and patron check-in
• Ensure concert nights run on time and with professional precision

Contract & Vendor Management

• Work with the Contracts Committee to negotiate and manage agreements with performance venues, vendors, and guest musicians
• Track contract timelines and deliverables to ensure nothing falls through the cracks

Equipment & Transportation

• Manage the movement of ACS property and equipment across the Alexandria area
• Reliable personal vehicle access is strongly preferred

Community & Development Support

• Represent ACS at select community events, donor gatherings, and patron-facing occasions
• Partner with the Development Committee to execute fundraising initiatives, including professional communication with donors/sponsors, managing stewardship outreach, and ensuring the successful delivery of development campaigns
• During the annual grant season (January - March), collaborate closely with the Grant Committee Chair to research funding opportunities and assist in drafting and submitting applications for local, state, and private funding
• Help maintain ACS's positive presence in the Alexandria community

WHO YOU ARE

• A logistical pro who finds satisfaction in making complex operations feel effortless
• A clear communicator, professional in writing and personable in person, whether emailing a vendor or welcoming patrons at the door
• A reliable presence, someone the Board, committees, and volunteers can count on
• A community-minded neighbor with a genuine appreciation for the arts and the city of Alexandria

REQUIREMENTS

• Strong written and interpersonal communication skills
• Proficiency in Google Workspace (Drive, Docs, Sheets, Forms), Asana, and Chorus Connections
• Availability for evening board/committee meetings and weekend performances
• Reliable transportation for equipment and vendor coordination across the Alexandria area

WHY JOIN US?

This is a rare opportunity to play a central role in sustaining live choral music in Alexandria. You'll work alongside a passionate volunteer community, gain broad experience in arts administration, and make a real difference in the cultural life of our city.