Elementary School Data Manager

Elementary School Data Manager

Permanent Full-time (12 month) Position

General Statement of Job

Performs technical-clerical work preparing and maintaining a variety of computer databases pertaining to student attendance and demographic statistics in an assigned school.  Work involves utilizing specialized computer-driven file maintenance, word processing and spreadsheet programs which are part of the Student Information Management System to develop and maintain records of student attendance, class schedules, grades, demographic statistics, immunizations, etc. and preparing associated reports.  Also provides general clerical support in the school office.

Required qualifications

• Associate Degree or higher, preferred, or strong related experience.
• Applicant must hold a valid NC state driver’s license.
• Applicant must be eligible to obtain a CDL with Passenger (P) and School Bus (S) endorsements. If an employee is unable to obtain a CDL with P/S endorsements for any reason, this could result in recommendation for dismissal.

Essential duties and responsibilities

• Enters and manages student data in PowerSchool, including enrollments, withdrawals, student/teacher/room schedules, transcripts, test scores, immunizations, demographics, etc.
• Monitors the entry of attendance and grades by teachers into PowerSchool.
• Monitors student absences for correct excused/unexcused coding. Corresponds with parents concerning student absences and tardiness, including attendance letters per school district procedures.  Directs teachers concerning attendance procedures and policies.
• Selects data from varied sources, and summarizes information for standard reports, including preparing reports for submission to school administrators, school system administrators, and State Department of Public Instruction, as required or as requested, ensuring delivery in a timely manner and records various files on storage disks as backup copies or for delivery to appropriate officials or offices.
• Prepares and maintains database of student enrollment, recording such data as student’s name, address, parents or guardians, sex, race, immunization record, grade of assignment, class schedule, school bus assignment, lunch period assignment, medical needs, emergency contacts, etc.
• Oversees student entry and withdrawal from the school.
• Processes arriving student’s cumulative records and prepares cumulative records for departing students.
• Manages student cumulative records according to federal (FERPA) and district policies and procedures.
• Attends seminars, conferences, workshops, classes, lectures, etc. as appropriate to enhance and maintain knowledge of trends and developments in the field of database management.
• Collects data for and prints marking period report cards.
• General clerical work, such as making copies, answering telephones, and assisting visitors to the school office.

Additional duties

• Performs other related tasks as assigned by the principal and/or assistant principal.
• Must be willing to drive a daily bus route or substitute for a driver when requested by the principal or designee.

Essential knowledge and abilities

• Professionalism and ability to assure confidentiality regarding all matters and information.
• Knowledge of computers, networking, and office practices.
• High level of accuracy in data entry and management.
• Administrative skills to interpret county and state policies governing enrollment/withdrawal, attendance, immunizations, and health records.
• Verbal and oral Communication skills to communicate with school personnel, students, parents, and outside agencies.
• Computer skills to install new software and hardware and to troubleshoot software and minor hardware problems.
• Software/word processing skills for data entry, reporting, word processing, desktop publishing, spreadsheets, and PowerSchool program.
• Ability to maintain complete and accurate records and to develop standard reports from those records.
• Ability to understand and follow oral and written instructions.
• Ability to establish and maintain effective working relationships as necessitated by work assignments.
• Uses discretion to structure tasks to meet expectations and prioritizes to meet deadlines.
• Needs limited supervision and can work independently and as a part of a team.
• Willingness to learn new skills.
• Requires the ability to record and deliver information, to explain procedures, to follow oral and written instructions.
• Must have strong interpersonal skills and requires the ability to deal with people beyond giving and receiving instructions.
• Ability to perform all basic office functions and must be able to use a variety of office equipment such as computers, copiers, calculators, phones, pencils, etc.
• Must be able to exert up to 10 pounds of force occasionally; and/or a negligible amount of force constantly to lift, carry, push, pull or otherwise move objects.

The abilities described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.