Secretary III - DOE Office of Acquisition & Business Services

At Aleut Federal, we believe our mission matters as much as the job. As an Alaskan Native-owned company, we support our Shareholders—the Unangax people of the Aleutian Islands—by delivering high-quality service to federal clients and engaging in our communities. We invest in our people through mentorship, growth opportunities, strong benefits, and a commitment to diversity, inclusion, and accountability. Guided by our motto, "We are One," we work together with a shared purpose to achieve our mission.

POSITION SUMMARY

The Office of Acquisition & Business Services (OABS) oversees, administers, and supports procurement and financial assistance awards servicing site management offices for the Department's SC national laboratories. OABS includes the Small Business Program and the Contractor Industrial Relations organization.

ESSENTIAL JOB FUNCTIONS

• Manage calendars for the Acquisition Division Assistant Manager and Director
• Administer accountability tracker
• Set up teleconferences and conference calls
• Prepare a quad-report for upcoming meetings, and update accordingly
• Ensure staff have completed bi-weekly reports
• Verify staff's time entries and enter staff time
• Work with the CSC-1 Office Manager to schedule the SMCRB
• Help with budget training and schedule travel as needed
• Stage records for destruction according to regulations and policies
• Manage conference room schedules and serve as the point of contact for space management
• Orders office supplies
• Proof and edit Acquisition Division documents
• Submit staffing packages to the front office group
• Maintain work schedules and the leave calendar
• Get new hires set up prior to the first day and give them the division documents needed
• Process incoming mail for the division
• Review and send 301 notices for Congressional Notification
• Track mandatory trainings and due dates

Job duties and responsibilities may be modified, expanded, or reassigned at any time, and this description does not represent a complete or exhaustive list of all tasks that may be required.

EDUCATION/TRAINING

• High school diploma or GED is required.
• An Associate's or Bachelor's degree is preferred.

EXPERIENCE

• Polished verbal and written communication skills
• Ability to use computer systems, Microsoft Office software (Word, PowerPoint, Excel, Outlook)
• Ability to prioritize, multitask, and meet deadlines
• Knowledge of record management best practices and procedures
• Strong written and verbal communication skills with the capability of facilitating, briefing, speaking, and writing compelling papers/products. Exceptional organizational skills, ability to manage multiple concurrent tasks.
• Ability to work cooperatively, collaboratively, and respectfully with people inside and outside the organization to achieve mission goals.

SKILLS/ABILITIES

• Strategic Critical Thinking Synthesize complex data sets, policies, and stakeholder inputs to develop innovative, actionable solutions and forward-looking recommendations that drive mission success.
• Executive-Level Interpersonal Skills Communicate with clarity, diplomacy, and influence across diverse audiences, including senior leadership, clients, and cross-functional partners, fostering strong professional relationships.
• Enterprise Collaboration Lead and contribute to high-performing teams, partnering seamlessly with internal staff, clients, customers, and contractors to achieve strategic objectives and deliver measurable results.
• Advanced Organizational Leadership Orchestrate competing priorities with precision, leveraging strong planning and execution capabilities to maximize operational effectiveness in the role of Senior Contract Specialist.
• Adaptive Agility Navigate ambiguity and shifting priorities with resilience, proactively adjusting strategies and maintaining performance in dynamic, high-pressure environments.
• Results-Driven Initiative Demonstrate a strong sense of ownership and accountability, consistently driving high-quality outcomes while advancing the Aleut Federal mission of shareholder value, client excellence, and community impact.

Aleut offers the following benefits to eligible employees:
• Health insurance
• Dental/Vision insurance
• Paid Time Off
• Short- and Long-Term Disability
• Life insurance
• 401k and match

Aleut Federal, LLC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or genetics. In addition to federal law requirements, AF complies with applicable state and local laws governing nondiscrimination in employment in every location where the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. AF prohibits workplace harassment based on race, color, sex, religion, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

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