What are the responsibilities and job description for the Administrative Assistant position at Aleron?
Description
Job Title: Administrative Assistant
Location: Elma, NY
Employment: Temp (12 months)
Industry: Aerospace and Defense
Compensation: $22.00/hr.
Schedule: 40 hours/week - 1st shift
About the Opportunity:
- Provides comprehensive hybrid (in person or remote) part-time administrative and coordination support to the assigned team, ensuring smooth execution of daily operations, meetings, travel, and events through effective organization, communication, and follow-through.
- This role operates with moderate autonomy and needs strong coordination across internal teams, including collaboration with other administrative assistants.
- The position supports multiple priorities simultaneously, manages time-sensitive logistics, and interfaces with vendors, employees, and leadership while adhering to established policies and procedures.
Why You'll Love Working Here:
- Supportive, team-driven culture that values collaboration, transparency, and accountability
- Opportunity to grow your career with a global workforce solutions leader serving multiple industries
- People-first environment that encourages employees to bring their authentic selves to work
- Strong focus on partnership, innovation, and delivering meaningful results for clients and candidates
Why This Opportunity is Exciting:
- This role offers the chance to join a company that prioritizes both people and performance-where your contributions directly impact client success while giving you room to grow and develop professionally.
About Acara Solutions
- Acara is a premier recruiting and workforce solutions provider-we help companies compete for talent. With a legacy of experience in various industries worldwide, we partner with clients, listen to their needs, and customize visionary talent solutions that drive desired business outcomes. We leverage decades of experience to deliver contingent staffing, direct placement, executive search, and workforce services worldwide.
Sound like a good fit?
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What You'll Do:
- Coordinate meetings, events, and team activities, including catering and logistics.
- Book travel and process expense reports accurately and in a timely manner.
- Draft, format, and distribute documents, memos, and communications as needed.
- Order office and event supplies and liaise with vendors.
- Ensure administrative processes are completed efficiently, compliantly, and on schedule.
- Maintain a high level of responsiveness and service to supported stakeholders.
Job Requirements
What You'll Bring:
- Associate Degree.
- 2 years of experience in an administrative, coordination, or office support role.
What Sets You Apart:
- Bachelor's Degree.
- Proficiency with Microsoft Applications (Outlook, Word, Excel, Teams).
- Demonstrated ability to manage calendars, travel arrangements, expense reports, and event logistics.
- Strong written and verbal communication skills with high attention to detail.
- Ability to handle confidential information with professionalism and discretion.
Additional Information:
- Upon offer of employment, the individual will be subject to a background check.
After you apply, you may receive a call or message from our AI Talent Scout about this role or other opportunities that match your skills and preferences. AI agent role is to help speed up your hiring process by answering questions, confirming basic information, and identifying whether there's a mutual fit.
The call or chat may be recorded so that our recruiting team can review it - they make all final hiring decisions, while AI agent simply helps move you forward faster. The best part? They are available 24/7, so you can connect whenever it's convenient for you.
Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are an Equal Opportunity Employer. Race/Color/Gender/Religion/National Origin/Disability/Veteran.
Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.
Aleron companies; Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, Viaduct, and Aleron's strategic partner, SDI are Equal Employment Opportunity and Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender identity, sexual orientation, national origin, genetic information, sex, age, disability, veteran status, or any other legally protected basis.
Salary : $22