What are the responsibilities and job description for the Operations Assistant position at Alcor Solutions Inc.?
Job Overview
We are looking for a highly organized, detail-oriented Operations Assistant to support our team with a variety of administrative and operational functions. The ideal candidate is a proactive problem-solver with excellent multitasking skills and a strong sense of initiative. This in-office, part-time role plays a key part in ensuring the smooth day-to-day operations of our organization by managing office logistics, coordinating projects, and providing administrative support.
Key Responsibilities
- Provide logistical support for sales and marketing team events
- Coordinate employee travel arrangements for client visits and events
- Plan and coordinate internal events, meetings, and company functions
- Provide logistical support for sales and marketing team events
- Track project timelines, deliverables, and resources to support on-time completion
- Manage calendars, schedule appointments, and organize meetings using Microsoft Outlook
- Create and manage documents using Microsoft Office and Adobe tools
- Maintain accurate records through data entry, digital filing, and document management
- Coordinate laptop allocation and return processes for employees
- Oversee the day-to-day office needs by ordering supplies and managing vendors
- Answer phones, greet visitors, manage front desk inquiries, and support general office reception duties
- Perform clerical and administrative tasks to support overall office efficiency
Requirements
- Proven experience in an administrative or office management role is preferred.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe applications.
- Experience using Outlook and Teams
- Understanding of Windows 11
- Excellent attention to detail for accurate documentation.
- Strong customer service orientation with the ability to communicate professionally both verbally and in writing.
- Experience with data entry and maintaining filing systems is essential.
- Ability to work independently as well as collaboratively within a team environment.
- Previous experience in project coordination or event planning is advantageous.
If you are passionate about supporting operations in a dynamic environment and possess the necessary skills, we encourage you to apply for this exciting opportunity.
Job Type: Part-time
Pay: $ $22.00 per hour
Expected hours: 25 – 30 per week
Location:
- Dublin, CA Preferred)
Work Location: In person
Salary : $42,000 - $63,000