Administrative Assistant

Where Better Begins.

The ADAMH Board of Franklin County provides a pathway to recovery for Franklin County residents needing resources for addiction and mental health. We need you to join our team and help support the work that brings Help, Healing, Health and Hope to our community!

ADAMH is seeking a new Administrative Assistant!  In this role, you will provide administrative, secretarial and varied support for assigned senior staff, department director and other managers.

What we offer:

• Robust health benefits for all full-time employees, including comprehensive behavioral health support and coverage.
• Life insurance coverage for all full-time employees.
• Guaranteed 11 paid holidays every year.
• A 19% employer contribution to your OPERS pension plan.
• Generous wellness benefits and incentives for employees/spouses enrolled in healthcare plans.
• See more information on our competitive benefits programs at: https://bewell.franklincountyohio.gov/

What you’ll do:

• Provide primary administrative support to assigned department and works collaboratively with cross functional team members to achieve individual, team and organizational goals.
• Provide front desk support coverage for breaks, lunches, and as needed.
• Answer all incoming phone calls promptly; provides and records accurate information and transfers information in a timely manner; greet and direct visitors, vendors and others as they enter the building, in a friendly and professional manner; prepare mailing labels and assemble materials for mailing.
• Collect, sort, and scan or distribute incoming mail and interoffice correspondence. Prepare documents and correspondence; produce copies from standard or confidential hand-written or oral instruction.
• Solicit and reviews team meeting requests, prioritize appointments, and coordinate scheduling with internal and external parties.
• As required, oversee and processes vendor invoices and maintain accurate records of assigned team’s budget.
• Track ongoing inventories; order office supplies; obtain proper approvals and submits order requests for purchase; follow up to ensure supplies are received.
• As required, create, develop, organize, compile and maintain up-to-date databases.
• Provide technical assistance to staff on software applications and remain up-to-date on existing software and knowledgeable of changes in software applications.
• Reserve meeting rooms; plan, schedule, and coordinate registration and physical layout of meeting sites.
• Develop presentations for assigned team.
• Create, organize and maintain an alpha filing system; accurately file a variety of documents for easy access and retrieval and ensures compliance with records retention schedule; may serve as a team records manager.
• Record and produce concise meeting minutes; provide meeting prep support (e.g. editing and printing talking points, meeting materials).
• Develop presentations for assigned executive and team.
• Serve as the backup to office management and support services team.
• Other duties as assigned.

What we're looking for:

Education: Bachelor’s degree in in public administration, public policy, business administration, behavioral health, social services or related field.

Experience: Two (2) years’ work experience in public administration, public policy or business administration in behavioral health, social services or related field.

Skills:   Ability to work effectively with a wide variety of culturally diverse customers, staff, partners and public. Knowledge of /experience in delivering                          evidence-based practices. Ability to assess, evaluate and think critically (problem solving skills).
            Strong organization skills.
            Excellent computer skills that facilitate the collection, analysis and dissemination of data.
            Working knowledge of community resources.
            Ability to work and problem solve independently as well as part of a team Strong negotiation skill and ability to interact with staff
            on all levels and disciplines.
            Knowledge of quality improvement/assurance standards and methods.
            Adept at creating and managing environmental change by using problem-solving, mediation, analytical and team-building skills.
            Knowledge of and working experience in programs and services for people experiencing behavioral health care.
            Excellent team-building skills.
            Ability to effectively communicate both orally and in writing.
            Ability to problem-solve, analyze and use data and plan and facilitate change effectively and creatively.