Operations Planning Specialist

At Alcami, we deliver reliable solutions that unlock the potential of transformative medicines from discovery to commercialization, through trusted partnership with our clients, recognized industry expertise and proven regulatory track record.

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Job Summary

The Operations Planning Specialist is responsible for driving results in a fast-paced environment by primarily ensuring material availability to support the production schedule. The Operations Planning Specialist’s responsibilities include managing inventory levels, supporting material/product level revisions, interacting/coordinating with suppliers on a variety of topics, and supporting other business functions as required.

On-Site Expectations

• 100% on-site position.
• 1st Shift: Monday - Friday, 8:00am - 5:00pm.
  
  

Responsibilities

• Manages all required activities to support the production schedule which predominantly includes raw materials, components, and project specification documentation.
• Places purchase requisitions for production material as required by forecast and the production schedule.
• Ensures specifications are generated and compendia updates are submitted in a timely fashion.
• Monitors status of open purchase orders to ensure on-time delivery of all materials, including timely resolution, communication, and mitigation of future potential problems.
• Provides Supply Chain Support on customer calls.
• Develops and monitors procurement controls, including requisitions, approvals, and ensures associated Purchase Orders are executed in a timely fashion.
• Tracks and ensures materials arrive by the vendor acknowledged delivery date.
• Develops and maintains supplier relationships and provides all necessary documentation to generate specifications. Enforces supplier contract compliance.
• Oversees the segregation, destruction, and disposal of expired materials, completing documentation with customer and project management. Works closely with Material Control on associated timing.
• Establishes and maintains direct and indirect supplier relationships, including the coordination with Quality on vendor assessments and qualifications.
• Provides back-up support for supply chain functions including shipping, receiving, material handling and other duties as assigned.
• Prepares weekly and/or monthly inventory reports based on customer needs and commitments.
• Collaborates with internal customers and provides a high level of customer service, including recommending solutions, resources, and alternative supply options.
• Ensures and promotes compliance with Company and Procurement policies and procedures.
• Ensures timely completion and compliance with cGMP and all other relevant company training requirements.
• Other duties as assigned.
  
  

Qualifications

• Bachelor’s degree in Supply Chain, Business, Logistics, or related field.
• 3 years of experience in a buyer / planner / material scheduler role working for a direct manufacturer.
• Strong understanding and working knowledge of forecasting, MRP, transportation, supply chain, inventory management, and warehousing disciplines.
• Prior cGMP experience required.
  
  

Knowledge, Skills, And Abilities

• Proficient with MS Office suite – advanced skills with MS Excel.
• Strong sense of urgency and attention to detail.
• Excellent organization, communication, and follow-up skills.
• Able to influence others and manage conflict.
• Ability to self-direct and take constructive action in ambiguous situations.
• Extremely high standards of excellence.
• Analytical with a methodical approach to problem solving.
• Critical thinking with logical thought processes to reach correct inventory management and design change control.
• Understands the significance to follow-up as needed to ensure completion of a task.
• Problem Solving and Decision-making experience for moderately complex issues.
• Strong communication skills.
• Ability to handle multiple and sometimes competing priorities.
• Proven project management with focus on defining and driving key milestones while demonstrating flexibility to respond to changing priorities.
• Ability to organize schedules (able to maintain smooth workflow, changes, including long math calculations.)
• Ability to multi-task with high attention to detail skills required.
• Working knowledge of computer-based networks and document management systems.
  
  

Travel Expectations

• Up to 5% travel required.
  
  

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; talk or hear and smell. The employee is frequently required to sit. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. While performing the duties of this Job, the employee is occasionally exposed to moving mechanical parts and vibration. The noise level in the work environment is usually very quiet.

While performing the duties of this job, the employee is frequently exposed to moving mechanical parts, fumes or airborne particles and toxic or caustic chemicals. The employee is occasionally exposed to wet and/or humid conditions; high, precarious places; risk of electrical shock and vibration. The noise level in the work environment is usually moderate. The employee will be required to wear the appropriate personal protective equipment for specific job duties to be performed. Such personal protective equipment may include, but not limited to safety eyewear, hearing protection, various types of respirators/breathing apparatus, lab coats, full protective body coverings, various types of gloves, etc. Other tasks involving elevated work may require the use of a body harness and lanyard. Additionally, the employee may be required to operate an industrial vehicle.