TECHNICIAN GRANT BUDGET AND COMPLIANCE

Incumbent must achieve the following outcomes with or without reasonable accommodation:

• Reads and understand the objectives and requirements of grant proposals to ensure compliance.
• Reviews, processes and prepares for payment, payroll documents and Charter billing, to ensure accuracy, appropriate backup documentation and grant compliance.
• Prepares and maintains fiscal compliance accountability records for grant programs as required by grantor, law, regulations and policy.
• Prepares, files and maintains auditable financial records as aligned with the Single Audit Act.
• Assist in the processing of all grant related timesheets submitted to GM.
• Reviews and approves purchase requisitions ensuring they comply with procurement department regulations and adhere to the grant requirements.
• Requests financial system access for purchasing requesters/approvers through the District.
• Monitors prior and current year open purchase orders and work closely with procurement to cancel, close or modify POs.
• Provides training and support to grant program managers and school personnel on financial compliance matters related to grant management.
• Reviews, approves and prepares the invoicing for District Charter RfRs at District Fiscal Manager level.
• Accesses, updates information and utilizes reports from the financial system, other databases and OBMS to assist grant managers, funding agencies and the GM Biller.
• Assists with all billing documentation necessary as backup for the assigned grants, including follow-up requests for information.
• Serves as a District contact and troubleshooter for grant program managers and funding agencies.
• Analyzes and processes grant budget transfers to ensure compliance and obtain Board and/or State Department approval.
• Prepares documentation and provides assistance during monitoring visits from funding agencies and external auditors.
• Prepares documents for presentation to the School Finance Committee and School Board.
• Assists Sr. Director with materials that provide direction regarding fiscal management policies and procedures and distributes new policies and procedures to customers.
• Coordinates the collection and dissemination of financial information for use by grant managers and funding agencies.
• Enters and confirms PED approved grant and contract budgets in the district’s financial system.
• Tracks the district’s grant and contract budgets to insure and maintain proper balances and sufficient funding.
• Adjusts the district’s grant and contract budgets as necessary to reflect PED approved increases and decreases.
• Provides periodic summary reports for the district’s grant and contract budgets to appropriate district personnel.
• Provides research and problem-solving support to appropriate district personnel as it relates to the district’s grant and contractbudgets.
• Serves as a consultant to program managers and other district/school staff ensuring compliance across a wide range of areas including Board policies, procurement guidelines, current laws, regulations, project accounting and grant
• Serves as the main contact for all principals, secretaries, program managers and other personnel associated with grants
• Review and assures that all financial records and reports for grants are accurate and completed in a timely fashion.
• Works with internal and external auditors to help resolve issues
• Possesses the ability to provide information, through the Coordinator, Manager and Sr. Director, in a clear and concise manner and to work with the public and district personnel of all levels.

Apply to www.aps.edu/jobs

District Support application.

A cover letter and resume must be submitted prior to 4:00 PM on the closing date of the advertisement for the application to be considered complete.