SPECIALIST ACTIVITY FUND SUPPORT

Essential Functions. An individual in this role must be able to perform the following functions with or without reasonable
accommodation:

• Serves as a consultant to schools ensuring compliance across a wide range of areas including Board policies, fund raising requirements, procurement guidelines, current laws and regulations and policies and procedures as outlined in the Activity Fund Manual.
• Collaborates with school principals when bookkeeping vacancies occur by assisting the principal with financial reporting and handling activity fund bookkeeping requirements during the interim.
• Counts and prepares the physical cash collected by the schools with vacancies to ensure funds are deposited and posted daily as required by state law
• Provides training, consultation, technical assistance and support to principals, secretaries, bookkeepers and sponsors in the administration and record keeping requirements of all District activity funds.
• Serves as a contact for school principals, secretaries and bookkeepers regarding Activity Fund daily procedures, cash management, purchasing guidelines, invoice processing, and payroll processing.
• Possesses the ability to provide information in a clear and concise manner and to work with the public and District personnel at all levels.

Duties. All duties are standard language and apply to all Albuquerque Public Schools employees. Duties cannot be changed or
altered. Employees are not screened based on duties.

• Complies with state-approved Code of Ethics of the Education Profession and upholds and enforces rules, administrative directives and regulations, school board policies, and local, state and federal regulations.
• Articulates and facilitates the implementation of the mission and values of the Albuquerque Public Schools.
• Safeguards confidentiality of privileged information.
• Prepares and maintains accurate and complete records and reports as required by law, state directives, District policy and administrative regulations.
• Will perform the duties of the school bookkeeper position if vacant • Counts andprepares school deposits when school bookkeper position is vacant
• Shares the responsibility for the supervision and care of District inventory, proper and safe use of facilities, equipment and supplies, and reports safety hazards promptly.
• Maintains professional relationships and works cooperatively with employees, the community and other professionals.
• Maintains professional competence through individual and staff training, in-service educational activities and self-selected professional growth activities.
• Attends and/or conducts staff meetings and participates on committees within area of responsibility.
• Performs other tasks related to area of responsibilities as requested or assigned by an immediate supervisor.

Preferred Knowledge, Skills & Abilities.

• Four (4) years APS activity fund experience as an activity fund bookkeeper.
• Knowledge of accounting software programs with direct experience in EPES School Accounting software.
• Ability to audit sites, conclude and makes recommendations.
• Effective communication skills, both verbal and written.
• Flexibility, organization, decision-making and problem solving skills.
• Interpersonal skills with diverse populations in-person, via email and on the telephone.
• Knowledge of APS community, computer system, financial and legal requirements.
• Knowledge and understanding of banking process
• Ability to meet deadlines, work on multiple projects and coordinate the work of others.
• Knowledge of word processing, database and spreadsheet software.
• Understanding of basic math and bookkeeping concepts and processes.
• Knowledge of investigation, presentation, negotiation, diplomacy and professional judgment.
• Knowledge of government/District operations.
• Possesses the ability to work independently and on multiple tasks.
• Ability to effectively train activity fund bookkeepers.
• Ability to research issues and legal requirements.

Required Education, Licenses, Certifications, & Experience.

• High school diploma or GED.
• Four (4) years experience in accounting/bookkeeping or related field.
• Valid New Mexico Driver’s license with insurable driving record.

Apply at www.aps.edu and submit a District Support application.

A cover letter, resume and any other supporting documents MUST be submitted prior to 4:00 PM on the closing date of the advertisement for your application to be considered complete. The cover letter and resume are considered valid for one year from the submission date.