What are the responsibilities and job description for the Operations & Administration Manager position at ALBION SC Brooklyn?
Qualifications
Job Summary
We are seeking a dynamic and highly organized Operations & Administration Manager to support administrative functions and streamline operational processes. The ideal candidate will possess exceptional organizational skills, strong communication abilities, and a proactive approach to problem-solving. Approximately 15 hours per week on average understanding the workload requires flexibility for peak and non-peak times
Join us to drive operational excellence and support our team’s success in a fast-paced environment!
Bookkeeping & Payroll
- Manage timesheets, payroll processing, and invoices / expenses
- Maintain accurate records, reconcile accounts, and track payments.
- Coordinate with club leadership and external vendors
Team & League Administration
- Manage player registrations, rosters, and league requirements through external platforms
- Register teams for tournaments, ensuring deadlines are met.
- Coordinate game schedules, field permits, and referee assignments
- Communicate scheduling updates and administrative requirements to coaches and team managers.
General Club Operations
- Support various camps, clinics, and other club programs with registrations and administrative tasks.
- Coordinate equipment orders, travel arrangements, and other operational logistics.
- Maintain compliance documentation, staff records, and relevant club paperwork.
- Proven experience in office management or administrative roles with supervisory responsibilities
Qualifications & Experience
- Experience with bookkeeping, payroll, or administrative operations.
- Strong organizational skills, attention to detail, and ability to manage multiple
- deadlines.
- Proficiency with spreadsheets and accounting software.
- Strong communication skills and ability to work independently.
- Experience with youth sports organizations is a plus
- Proficiency in Spanish is useful but not required
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and spreadsheets for data analysis and reporting
- Hands-on experience with accounting software such as QuickBooks or similar financial tools
- Demonstrated ability in event planning, vendor management, payroll processing, budgeting, and bookkeeping
- Excellent organizational skills with the ability to manage multiple priorities simultaneously
- Effective communication skills for client interaction, team collaboration, and internal reporting
- Prior experience handling confidential information with integrity and discretion
Pay: $20,000.00 - $25,000.00 per year
Benefits:
- Flexible schedule
Work Location: Hybrid remote in Brooklyn, NY 11231
Salary : $20,000 - $25,000