Office Associate I

General Description:

The Office Associate I performs a variety of routine clerical and administrative support duties to assist in the efficient operation of a school or administrative office. This entry-level position involves receptionist duties, basic data entry, filing, document preparation, and general office support.

Essential Duties and Responsibilities:

• Records, updates, and monitors student attendance on the Information Management System database.
• Serves as a member of the School Attendance Support Team (SAST).
• Manages telephone communications and written correspondence with the parents regarding unexcused absences and documents responses on the Parent Link System or attendance card.
• Develops and distributes an attendance bulletin to all school staff by 11:30 a.m. each school day.
• Receives and files truancy intervention plans in the appropriate student’s attendance profile folder.
• Sends a copy of the 6-day unexcused letter to the Principal so that the student can be scheduled for the next SAST agenda.
• Assists the Social Workers, Security Specialist, Attendance Officer, and Return to School Officer by providing information related to attendance and/or home environment, and follows up on previous student referrals.
• Performs other related office support duties as assigned.

Qualifications:

•  High school diploma or its equivalent.
• Must be highly competent in the operation of business office systems and have some knowledge of standard office procedures, practices, and equipment.
• Excellent communication, organizational, and public relations skills are required.
• Must have the ability to perform basic mathematical calculations and demonstrate good business grammar, spelling, and punctuation.
• Must have the ability to establish and maintain effective working relationships with others, exercise tact, good judgment, and initiative.
• Must have excellent skills in operating personal computers.
• Must be adaptable to changing priorities, have the ability to work under minimal supervision, or independently.
• Ability to efficiently handle multiple assignments with deadlines simultaneously.
• Experience with Microsoft Word, Excel, Access, and PowerPoint is preferred.
• Some knowledge of public school policies, operations, and procedures for attendance.
• Must be aware of the community resources available to assist with the maintenance of school attendance.

General Conditions of Work:  Performs clerical work typically performed in an office setting.  Work requires sitting, occasional walking, light lifting of office items up to 10 pounds, fingering, and repetitive motions.  Vocal communication is required for expressing or exchanging ideas by means of the spoken word, hearing is required to perceive information at normal spoken word levels, and visual acuity is required for preparing and analyzing written or computer data, operating machines, and determining the accuracy and thoroughness of work.

HOW TO APPLY: All applicants (including RPS employees) must submit an online application. Please access the website at: www.rvaschools.net

Please upload the following information with your application: a current resume, transcript, and license if applicable.  Three reference names and contact information will be required if you progress to the interview step of the selection process.  Richmond Public Schools will conduct a background investigation, fingerprinting, and tuberculosis screening as a condition of employment. EOE.

START DATE: Based on School Board approval 

Salary : $20,826 - $32,030