Onboarding Coordinator - Human Resources (Onsite)

The Impact You Can Make

Glens Falls Hospital is looking for an energetic team member with an outstanding personality that connects with our new hires and employees! We are looking for a fun and friendly personality, that doesn't mind working hard and wearing many hats in our growing team. The right candidate will be a rock star welcoming patients in the office or on the phone. This role requires someone that is engaging, organized, attentive to detail, likes to work closely with others, quick to follow through with tasks and is a very fast learner.

Team Impact

Reporting to the Director of Talent Acquisition, the Onboarding Coordinator is responsible for providing support in the areas of recruitment, onboarding, and database management. The Onboarding Coordinator will complete the onboarding cycle for new hires after offer acceptance through New Employee Orientation.

• Entry-level opportunity to build skills in full cycle onboarding

• Potential for growth within Talent Acquisition coinciding with performance/success

• Monday-Friday role in a comfortable office environment

• Opportunity to step into a professional healthcare environment

• Opportunity to partner with and learn form a wide variety of HR Professionals
  

How You Will Fulfill Your Potential

Responsibilities

• Greet new hires/employees and attend to their purpose of visiting the Human Resources/Employee Health departments in a timely and friendly manner while responding to their special, physical, emotional, spiritual and/or age-specific related needs

• Responsible for the new hire onboarding process, accepted offer through to new employee orientation

• Communicate via email, phone, or in person with newly hired employees to ensure successful completion of all required pre-employment requirements including I-9, employee health clearance and background checks

• Set up new employees in Human Resources Information Systems (HRIS)

• Provision systems access for new employees

• Administer logistics of New Employee Orientation

• Guide new employees through benefit enrollment

• Assist candidates and hiring managers in the use of the Applicant Tracking System

• Receive, sort and forward incoming mail

• Coordinate the pick-up and delivery of express mail services (FedEx, UPS, etc.)

• Assist in the ordering, receiving, stocking, and distribution of office supplies

• Assist with other related clerical duties such as photocopying, faxing, filing and collating
  

Qualifications/Experience

Education/Accredited Programs

• High school diploma required, college degree preferred

• Prior front desk, administrative or office experience preferred

• Minimum of 1-2 years onboarding or human resources experience preferred
  

Skills/Abilities

• Excellent interpersonal and communication skills, with demonstrated ability to build relationships with team members, candidates, and hiring managers

• Demonstrated ability to work effectively with a population of diverse educational, cultural, spiritual, and socioeconomic backgrounds

• Excellent organizational and time management skills

• Great documentation, organization and tracking skills

• Able to prioritize, multi-task and respond to requests in a timely fashion

• Quick learner, ability to work in a fast-paced work environment where deadlines have to be met

• Attention to detail and a commitment to accuracy in all aspects of onboarding and candidate management

• Able to work effectively amid urgent requests and interruptions, and handle frequently changing and/or unscheduled tasks with accuracy

• High level professional accountability

• Ability to communicate effectively, both orally and in writing

• Ability to problem solve and innovative in creating solutions

• Ability to handle stressful situations

• Proficient in Microsoft Office

• Working knowledge of applicant tracking systems a plus