What are the responsibilities and job description for the Administrative Assistant II - Accounting Foccused position at Alarm Fire & Security, LLC?
Job Summary
Alarm Fire & Security is seeking an Administrative Assistant II – Accounting to join our Accounting and Administrative team. This position provides administrative and accounting support and is ideal for someone who enjoys organization, problem solving, and working with the people behind the numbers.
The successful candidate will assist with accounts payable, purchase orders, reconciliations, customer and vendor records, and a variety of administrative functions while working closely with the accounting team.
This is an excellent opportunity for someone looking to grow their business operations experience.
Responsibilities
- Assist with processing Accounts Payable invoices
- Assist with Purchase Order (PO) administration
- Assist in maintaining vendor and customer records
- Assist with account, vendor, and statement reconciliations
- Assist with spreadsheet preparation and data analysis in Excel
- Prepare reports and maintain organized accounting records
- Assist with billing and other account receivable functions as assigned
- Provide administrative support to the Accounting department
- Identify opportunities to improve administrative and accounting processes
Qualifications
- Associate's degree in Accounting, Business, Finance, or related field preferred, or equivalent accounting and administrative experience
- Experience using accounting software (QuickBooks Online preferred)
- Strong Microsoft Excel skills
- Experience performing account or statement reconciliations
- Excellent attention to detail and organizational skills
- Strong written and verbal communication skills
- Positive attitude and willingness to learn
Schedule
100% On-Site
Monday–Thursday: 7:30 AM – 5:00 PM (30-minute lunch)
Friday: 8:00 AM – 12:00 PM
Pay: $23.00 - $27.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Application Question(s):
- Describe your experience with Microsoft Excel. Which formulas or features do you use most often?
- Tell us about a reconciliation you've completed (bank, credit card, vendor statement, inventory, or another type).
- Describe a time you caught an error or discrepancy because of your attention to detail.
- This position is 100% on-site. The schedule is Monday–Thursday from 7:30 AM to 5:00 PM and Friday from 8:00 AM to 12:00 PM. Are you able to consistently work this schedule?
Work Location: In person
Salary : $23 - $27