What are the responsibilities and job description for the Administrative Assistant position at AlaniCare?
Location: Bloomington, IN – In Person
Job Type: Full-time
Schedule: 40 hours per week, Monday–Friday
Pay: $18.00 per hour
About the Position
We are seeking a reliable, organized, and professional Administrative Assistant to join our team in Bloomington, Indiana.
This position will work closely with company leadership and provide administrative support across different areas of the business. The role is ideal for someone who communicates well, stays organized, takes initiative, and is comfortable handling a variety of responsibilities as needs arise.
A significant part of the position will involve communicating with employees, clients, applicants, business partners, and other organizations by phone, email, and virtual meetings.
Responsibilities
Responsibilities may include:
- Making and receiving business phone calls
- Drafting, sending, and responding to emails
- Scheduling and participating in meetings and calls
- Following up with employees, clients, applicants, and outside organizations
- Managing calendars, appointments, and reminders
- Taking notes during meetings and keeping track of follow-up items
- Assisting with hiring and employee onboarding
- Organizing documents, records, and company information
- Completing forms and other administrative paperwork
- Performing basic data entry and maintaining accurate records
- Researching information and assisting with company projects
- Communicating with insurance companies, government agencies, vendors, and other organizations as needed
- Helping company leadership stay organized and ensuring tasks are followed through to completion
- Assisting with other administrative and operational needs as they arise
Because this is a growing business, responsibilities may change based on what needs attention. We are looking for someone who is comfortable learning new tasks and helping wherever administrative support is needed.
Required Qualifications:
- Strong verbal and written communication skills
- Professional and comfortable communicating by phone and email
- Strong organizational and time-management skills
- Reliable and punctual
- Comfortable using computers and learning new software
- Ability to manage multiple tasks and priorities
- Good judgment and attention to detail
- Ability to handle confidential and sensitive information appropriately
- Ability to work independently and follow through on assigned tasks
Preferred:
- Previous administrative, office, customer service, or similar professional experience
- Experience with CRMs (Gmail, Google Calendar, Google Drive, Docs, and Sheets)
- Experience with Google Workspace (Gmail, Google Calendar, Google Drive, Docs, and Sheets)
- Experience scheduling meetings and managing professional communications
What We're Looking For
More than anything, we are looking for someone dependable, adaptable, and willing to learn. The right person should be comfortable receiving direction while also being able to recognize what needs to be done and take initiative.
This is an in-person position at our Bloomington, Indiana office and is expected to be approximately 40 hours per week.
Pay: From $18.00 per hour
Expected hours: 40.0 per week
Education:
- Bachelor's (Preferred)
Language:
- English Fluently (Required)
License/Certification:
- Drivers License & Reliable Vehicle (Required)
Location:
- Bloomington, IN 47401 (Preferred)
Ability to Commute:
- Bloomington, IN 47401 (Required)
Willingness to travel:
- 25% (Required)
Work Location: In person
Salary : $18