Administrative Assistant

Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth day-to-day functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. This position offers an exciting opportunity for someone with strong office management skills, excellent communication abilities, and a passion for delivering outstanding customer service. Whether managing schedules, handling correspondence, or supporting various administrative tasks, your contributions will be essential to our success.

Duties

• Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette.
• Operate multi-line phone systems efficiently to handle inquiries, route calls, and provide prompt assistance.
• Maintain organized filing systems—both physical and digital—ensuring easy retrieval of documents and records.
• Perform data entry tasks accurately using Microsoft Office Suite and Google Workspace applications, including spreadsheets, documents, and presentations.
• Support bookkeeping activities by utilizing QuickBooks for invoicing, expense tracking, and financial record keeping.
• Assist with calendar management by scheduling appointments, meetings, and events while coordinating with team members to optimize time management.
• Provide clerical support such as proofreading correspondence, preparing reports, and managing mail distribution.
• Support office management duties including inventory control, ordering supplies, and maintaining a clean workspace environment.
• Offer customer support by addressing inquiries professionally via phone or email while maintaining excellent customer service standards.
• Assist with special projects that require organizational skills, attention to detail, and timely completion.
• Handle personal assistant tasks when needed—such as travel arrangements or confidential document preparation—supporting executives or team leaders effectively.

Qualifications

• Proven office experience with a strong background in administrative support roles.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and basic computer literacy skills.
• Experience with QuickBooks or similar bookkeeping software is highly desirable.
• Excellent organizational skills with the ability to manage multiple priorities simultaneously.
• Strong typing skills coupled with keen proofreading abilities to ensure accuracy in all documents.
• Exceptional phone etiquette and customer service skills; bilingual abilities are a plus for effective communication with diverse clients or team members.
• Familiarity with multi-line phone systems and front desk operations to create a welcoming environment.
• Knowledge of office management practices including filing systems and data entry procedures.
• Personal assistant or medical/dental receptionist experience is advantageous but not required.
• Ability to demonstrate time management skills by prioritizing tasks efficiently in a fast-paced setting. Join us as an Administrative Assistant where your enthusiasm for organization and service excellence will make a real impact! We value proactive individuals who thrive on supporting their team while creating a positive workplace atmosphere. This paid position offers an engaging environment where your skills will be recognized and your professional growth supported every step of the way!

Job Type: Part-time

Pay: $18.00 - $23.00 per hour

Expected hours: 20 per week

Benefits:

• Flexible schedule

Work Location: In person

Salary : $18 - $23