AHS Registrar /Guidance office Secretary

TITLE: Registrar/Guidance Office Secretary AHS

Definition

A staff member responsible for supporting the school's counseling program.

Qualifications

• High School Diploma; AA degree preferred
• Strong written and oral communication skills
• Computer literate
• Experience working with children
• Ability to establish and maintain cooperative relationships with students, parents and staff
  
  

Reports To

Guidance Counselor and/or building principal.

Job Goals

To assist the guidance counselor in working with students, records and school programs.

Professional/Ethical Responsibilities

It is imperative that the person employed in this position display, at all times, acceptable

professional and ethical standards. These expectations are as follows, but are not limited to:

• Confidentiality
• Courtesy
• Cooperation and positive attitude
• Reliability/punctuality
• Honesty
• Timeliness in respect to deadlines
• Respectfulness toward others
  
  

Responsibilities And Duties

• Responsible for correspondence and communications of the guidance department.
• Collect basic student information and forms from incoming and exiting students.
• Prepare student data and reports from computer systems.
• Maintain student schedules, class and homeroom counts. Prepare classroom rosters.
• Maintain student permanent record files, grades and report cards.
• Track records from other schools and their review by counselor. Send out records as
  
  

requested.

• Collect information for honor roll, progress reports, failure letters, etc.
• Maintain the lock and locker checkout lists and combinations.
• Prepare periodic reports as needed.
• Keep guidance department schedule of events, appointments and yearly calendar.
• Track inventory, expenditures and arrival of department materials.
• Assist with testing, mass enrollments, school-wide guidance programs and master
  
  

schedule development.

• Assumes other responsibilities as assigned.
  
  

Terms Of Employment

• Number of days assigned annually.
• Salary and benefits as per Board policy.
  
  

Evaluation

Performance of this job will be evaluated in accordance with Board policy and procedures.