What are the responsibilities and job description for the AP Clerk position at Alamo Group Inc.?
Benefits
Alamo Group is a family of companies, and as such, employees enjoy a small company atmosphere as well as the rewards of being part of a larger organization. Along with many opportunities for career growth, Alamo Group provides competitive pay and a comprehensive benefits package that supports our employees' health and wellness, educational endeavors, and financial security. Benefits include:
This is an in-office position with the opportunity to move into a hybrid role once the selected individual is fully onboarded.
Alamo Group Inc. is currently accepting applications to fill the position of AP Clerk at its Corporate Headquarters.
Under administrative supervision, the AP Clerk performs advanced accounts payable duties, along with complex administrative, auditing, reporting and account management functions. Responsibilities include invoice processing, payment execution, vendor management, discrepancy resolution, audit support, and financial data verification to ensure accurate and compliant accounting records. This role also provides broader department support and handles special projects as needed.
The AP Clerk Will
Alamo Group is a family of companies, and as such, employees enjoy a small company atmosphere as well as the rewards of being part of a larger organization. Along with many opportunities for career growth, Alamo Group provides competitive pay and a comprehensive benefits package that supports our employees' health and wellness, educational endeavors, and financial security. Benefits include:
- Medical, Dental, and Vision Coverage on the 1st day of employment
- 401(k) Retirement Savings Program with Company Matching on the 1st day of employment
- Paid Time Off and Paid Holidays
- Employee Wellness and Assistance Programs
- Professional Learning and Development Resources provided by the Alamo Group Learning & Development Academy
- And much more!
This is an in-office position with the opportunity to move into a hybrid role once the selected individual is fully onboarded.
Alamo Group Inc. is currently accepting applications to fill the position of AP Clerk at its Corporate Headquarters.
Under administrative supervision, the AP Clerk performs advanced accounts payable duties, along with complex administrative, auditing, reporting and account management functions. Responsibilities include invoice processing, payment execution, vendor management, discrepancy resolution, audit support, and financial data verification to ensure accurate and compliant accounting records. This role also provides broader department support and handles special projects as needed.
The AP Clerk Will
- Compile and check source documents for completeness, accuracy, and compliance
- Process invoices using 3-way match
- Handle mail, email, and faxes
- Resolve account discrepancies
- Execute payments in compliance with SOX for ACH, Wire, EPAY, and Checks
- Create, update, and maintain AP policies and procedures
- Conduct Aged Receiver research, maintenance, and reports
- Conduct account reconciliations and accruals
- Manage vendor accounts by collecting and verifying information
- Collect, analyze, and distribute information from data reports
- Audit AP processes to ensure accuracy and compliance
- Provide support for internal and external audits
- Participate or manage special projects or other duties as assigned to support the Accounts Payable department
- Knowledge of accounting principles (specifically accounts payable)
- Skilled and proficient in basic desktop office software including MS Word, Excel, and Outlook
- Excellent verbal and written communication skills
- High-level attention to detail
- High-level problem-solving skills with the ability to recognize, analyze, and solve discrepancies
- Able to follow detailed instructions with minimal oversight
- Able to meet both quality and quantity standards for assigned work
- Able to build and foster effective business relationships with customers, vendors, and other departments within and across the organization
- Able to plan, prioritize, and organize work and multitask
- High School Diploma or GED required. Some college or associate's degree is preferred.
- At least 2-5 years of previous accounts payable experience or a combination of work experience and education.
- Primarily office-based with extended periods of sitting and computer use
- Occasional overtime may be required during peak periods (month-end, year-end, audits)
- Occasional lifting of 10 pounds independently, stooping, reaching, and/or bending to perform duties