Director of Finance And Accounting

Company Description

Alamance Country Club is a family-oriented private club located in Burlington, NC. We aim to 'be our Members' favorite place to be' by offering a wide array of activities for all ages with gracious hospitality. Our core values include family, integrity, invested, stewardship, and excellence. With a historic Donald Ross golf course and modern amenities, we provide a tucked away retreat in the growing Piedmont region of North Carolina.

Role Description

This is a full-time on-site role as the Director of Finance and Accounting. This supervises a small but growing team and is an integral part of daily operations as well as helping to set the strategic forward looking direction of the club. The ideal candidate will have a keen understanding of finance and accounting fundamentals, a desire to educate and assist operators in the management of resources, and a heart for hospitality.

SELECT KEY RESPONSIBILITIES

• As a trusted partner to the GM, direct financial operations of the Club. Formulate, receive, and recommend policies for approval relating to accounting and auditing, the budget, revenue, and cost control procedures.
• Develop, implement, and maintain planning and budgeting processes that are proactive, structured, and transparent.
• Analyze cash flow, cost control, and expenses to pinpoint potential areas for improvement. Adjust the depth of reporting and analysis relative to the materiality of business decisions.
• Take a proactive and partnership approach to data-driven analysis to assist and advise the GM and Senior Leadership Team.
• Ensure the reporting needs of the Board of Directors and members are met on time and in support of favorable committee and member relations.
• Work with the GM to deliver a budget to the Board of Directors; collectively, they are responsible for explaining variances and advocating for various line items as needed to be successful.
• Anticipate unfavorable financial results or variances; conduct research and is prepared to offer preliminary explanations and appropriate countermeasures. Communicate regularly with the Treasurer/Finance Committee.
• Serve as an engaged leader and trusted partner with a solid financial vision who will drive financial controls and results, offering consistency, timeliness, and accuracy of finances and reporting.
• Participate in the Finance Committee Meeting and Board of Directors meeting; listen to feedback; provide input and be able to communicate and defend data-driven recommendations that may differ from Governance and the Finance Committee respectfully, confidently, and professionally.
• Support monthly reviews with the Senior Leadership Team and provide weekly reporting and monthly forecasting of the financial & operational outlook vs. the targets.
• Strive daily to enhance the member experience in any aspect of billing, charges, or financial interaction with the Club and its members.
• Oversee the employer's 401K plan. Review investment decisions by investment advisors. Ensure bi-annual reporting is completed for the Finance Committee.
• Oversee the reconciliation of bank accounts and approve transfers as needed throughout the year.
• Prepare 1099’s and W-2s for end-of-year in addition to other year-end reports. Submit all reports to the government by the end of the year. Complete and maintain year-end audits with the CPA firm.
• Make sure all federal, state, and payroll taxes are paid promptly. Pay sales taxes and occupancy taxes; Prepare journal entries for the month.
• Maintain awareness and knowledge of current tax law changes or tax-related legislation that directly impacts the Club and use that knowledge to leverage the Club’s financial reporting to incorporate any tax/reporting advantages.
• Lead the budget process by establishing policies, procedures, and expectations for budget preparation, approval, execution, and monitoring; collaborate with the General Manager and Senior Leadership Team to ensure understanding, ownership, and buy-in; ensure the budget is realistic, in alignment with the Club’s mission, and accurately reflects the current operating environment; educate the Senior Leadership Team on the budget process with transparency and a peer mindset to gain buy-in and build trust.
• Assess, hire, mentor, train, develop, and retain accounting staff. Conduct annual performance reviews of direct reports, including those with developmental plans.
• Provide a positive work environment; counsel accounting staff as appropriate and demonstrate a professional approach to management.
• Energize the team and build a strong financial culture driven to excellence with an appropriate sense of urgency. Serve as a coach and mentor and lead by example.
• Focus on success and hold staff accountable to perform at a high service level. Update department job descriptions as roles evolve.
• Oversee the Information Technology department, outsourced through a third-party vendor.
• Ensure equipment is maintained and forecast replacements and replacement costs.
• Aid the Senior Leadership Team in reducing the downtime of services through communication with vendors.
• Stay current on the newest technology and make recommendations for implementation, as well as being a collaborative partner to the Senior Leadership Team in helping to assess their own specific technological needs.

CANDIDATE SPECIFICATIONS

• 10 years of related financial experience
• Has “Hospitality DNA”; Team-oriented and able to meet deadlines.
• Has an “executive presence” and excellent presentation skills.
• Experience working with volunteer Boards and committees is a plus.
• Proficiency in information technology for finance and accounting in the hospitality industry is preferred.
• Experience with the administration of 401k and defined benefit retirement plans.
• Demonstrated strong oral, written, and interpersonal communication skills.
• Charismatic, influential leadership with the ability to mentor and lead others.
• Ability to extract relevant inputs from key individuals across varied functions and experience levels to ensure well-informed forecast and analysis and anticipate key sensitivities.
• Excellent financial reporting and accounting skills, including financial disclosures.
• Excellent financial forecasting skills, including probability analysis.

EDUCATIONAL AND CERTIFICATION QUALIFICATIONS

• Bachelor's Degree from a four-year college or university with a concentration in Finance or Accounting.
• 10 years of professional finance/accounting experience with a minimum of 3 years at a Controller/Staff Accountant level.
• M.B.A. , CPA, Private Club, or Hospitality experience is a plus