Project Coordinator

The Alaka`ina Foundation Family of Companies (FOCs) has a potential need for a Project Coordinator to provide support for our government customer in Orlando, FL.

DESCRIPTION OF RESPONSIBILITIES:

• Support office management and clerical services in support of MST PMO to include preparation, receipt, coordination, staffing and distribution of correspondence, rosters, materials and briefings, receipt of visitors and phone calls, administration of hardcopy files and electronic records, coordination of travel arrangements, preparation and submission of travel orders and travel vouchers to appropriate approval level via the Defense Travel System (DTS), appointment scheduling and calendar maintenance, action tracking, planning, coordinating, and executing movement of one office to another, general office management duties, and timecard administration for all civilians.
• Coordinate and submit visit requests and specific clearance requests for visitors to MST PMO and all MST PMO’s locations and facilities.
• Support MST PMO personnel in obtaining official U.S. passports, Visas, and other documentation as needed for Outside United States travel.
• Assist with mail handling services to include arrangement and tracking of courier shipments, sorting and distribution of internal mail and other items of distribution.
• Resolve daily issues relating to the creation of DTS travel authorizations (orders), vouchers and local travel vouchers.
• Support preparation and processing of routine awards, such as on the-Spot and Special Act, as well as developing and maintaining an awards action log.
• Support the preparation of numerous briefings and presentations for MST PMO. This involves reviewing submissions, critiquing, many versions, detecting errors, and corrections as needed.
• Support the preparation of the MST PMO quarterly Town Hall Presentation, and other conferences as needed.
• Track facility work requests and provide support to customers such as assistance with initiation of work requests and determination of work request status. Respond to reports of issues and other problems involving cubicle occupancy with property managers to determine the status
• Perform all aspects of Hurricane Readiness and Preparation to include representation of MST PMO at coordination meetings, distribution of guidance, coordination and preparation of phone notification rosters and distribution of plastic coverings for computers.
• Track supply requirements on a monthly basis.
• Perform supply support services to include monitoring on hand supplies, consolidating MST PMO supply orders, researching vendors and cost, verifying receipt of supplies against orders and distribution of supplies on a monthly basis.
• Monitor toner requirements and toner purchases for MST PMO wide desk-side printers on a quarterly basis.
• Contact the Help Desk to resolve printer issues for MST PMO.
• Assist with the in-processing of new personnel including but not limited to processing CRS requests, coordinating sponsorship, coordinating security requirements, and scheduling initial IT support.
• Track mandatory training requirements for all employees and ensure timely notification of all training update/renewal requirements.

DESIRED DEGREE/EDUCATION/CERTIFICATION:

• Minimum of an Associate’s Degree is desired.
• Bachelor’s Degree preferred.

DESIRED SKILLS AND EXPERIENCE:

• Minimum of one to three (1-3) years’ of experience preferred.
• Government and/or DoD experience, highly preferred.

REQUIRED CITIZENSHIP AND CLEARANCE:

• Must be a U.S. Citizen (Green Card and Visa holders, not eligible)
• Must be able to obtain CAC card.

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The Alaka`ina Foundation Family of Companies (FOCs) is a fast-growing government service provider. Employees enjoy competitive salaries. Eligible employees enjoy a 401K plan with company match; medical, dental, disability, and life insurance coverage; tuition reimbursement; paid time off; and 11 paid holidays.

We are an Equal Opportunity/Affirmative Action Employer of individuals with disabilities and veterans. We are proud to state that we do not illegally discriminate in employment decisions on the basis of any protected categories. If you are a person with a disability and you need an accommodation during the application process, please click here to request accommodation. We E-Verify all employees

“EOE, including Disability/Vets” OR “Equal Opportunity Employer, including Disability/Veterans”

The Alaka`ina Foundation Family of Companies (FOCs) is comprised of industry-recognized government service firms designated as Native Hawaiian Organization (NHO)-owned and 8(a) certified businesses. The Family of Companies (FOCs) includes Ke`aki Technologies, Laulima Government Solutions, Kūpono Government Services, and Kapili Services, Po`okela Solutions, Kīkaha Solutions, LLC, and Pololei Solutions, LLC. Alaka`ina Foundation activities principally benefit the youth of Hawaii through charitable efforts which includes providing innovative educational programs that combine leadership, science & technology, and environmental stewardship.

For additional information, please visit www.alakainafoundation.com

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