What are the responsibilities and job description for the Office Manager position at Alair Homes South Tampa?
Office Manager
Location: Tampa, FL 33634
Full-Time | Monday to Friday
Alair Homes South Tampa is seeking an exceptional Office Manager to oversee the day-to-day administration of our custom home building company.
We are looking for someone who takes pride in keeping a business organized, enjoys solving problems, and naturally takes ownership of their work. This is a hands-on role with a wide variety of responsibilities and would suit someone who thrives in a fast-paced small business environment.
This role is best suited to someone who enjoys taking initiative, follows through consistently, and can manage multiple priorities with minimal supervision.
About Us
Alair Homes is one of North America's leading custom home building and renovation companies, with more than 100 locations across North America.
Our Tampa office specializes in luxury custom homes, renovations, and additions throughout the Tampa Bay area. We pride ourselves on exceptional client service, strong relationships with our trade partners, and a collaborative team culture.
Key ResponsibilitiesOffice Administration
- Manage the day-to-day operation of the office.
- Answer incoming calls and welcome visitors.
- Maintain office supplies and equipment.
- Coordinate calendars, meetings, and company events.
- Prepare correspondence and business documents.
Financial Administration
- Process accounts payable and accounts receivable.
- Prepare invoices and monitor outstanding client payments.
- Reconcile credit card transactions and receipts.
- Work with our bookkeeper and accountant to maintain accurate financial records.
Project & Business Support
- Maintain project documentation and close-out packages.
- Track certificates of insurance and vendor compliance.
- Support our project managers and leadership team with administrative tasks.
- Coordinate marketing activities, networking events, and client communications.
- Assist with maintaining company systems and databases.
What We're Looking For
The successful candidate will be:
- Exceptionally organized with outstanding attention to detail.
- Proactive and able to identify what needs to be done without being asked.
- Able to prioritize multiple tasks while meeting deadlines.
- Confident communicating with clients, vendors, and subcontractors.
- Proficient using Apple computers and Microsoft 365 (Outlook, Word, and Excel), with the ability to learn new software quickly.
- Professional, dependable, and able to maintain confidentiality.
Preferred Experience
- 3 years in an office management or administrative leadership role.
- Experience in construction, home building, real estate, or a related industry is an advantage but not essential.
- Experience with bookkeeping or accounting software.
- Notary Public certification is a plus.
What We Offer
- Salary: $55,000 to $65,000 per year, depending on experience.
- Paid time off and company holidays.
- Opportunities for professional development.
- A supportive, collaborative team environment.
- The opportunity to play a key role in an established luxury custom home building company.
If you enjoy creating order, taking ownership, and making a meaningful contribution to a business, we would love to hear from you.
Please begin your cover letter with the words "I take initiative" so we know you have read the full job posting.
Apply today with your resume and a brief cover letter explaining why you would be a great fit for Alair Homes South Tampa.
Alair Homes South Tampa is an equal opportunity employer. We celebrate diverse backgrounds and welcome applications from all qualified candidates.
Job Type: Full-time
Pay: $55,000.00 - $65,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Paid time off
Application Question(s):
- Do you live in Tampa?
- Are you a Florida Notary Public?
Education:
- High school or equivalent (Required)
Experience:
- Administrative: 3 years (Required)
Work Location: In person
Salary : $55,000 - $65,000