What are the responsibilities and job description for the Capital Projects Coordinator position at Alachua County?
Bachelor's degree in business management, public administration, construction management, and/or related field and two years of related work experience; or any combination of related training and experience. Applicants within six months of meeting the minimum education/experience requirement may be considered for trainee status.
A Valid Florida Driver License is required and a Motor Vehicle Record that meets the requirements of Alachua County policy #6-7; Motor Vehicle Records will be reviewed prior to employment. If, in the past 24-month period, the applicants Motor Vehicle Record has more than three (3) moving traffic infractions or three (3) or more at fault motor vehicle accidents (or combination of both and /or a conviction/pending charge for driving under the influence) or is in violation of any standard mandated by Federal or State Law or Regulation, the minimum qualifications are not met for the position.
An employee assigned to this classification is responsible for working independently on a variety of projects exercising considerable judgment and working closely with design and construction professionals, such as architects, consultants, engineers, county staff, and contractors while maintaining extensive contact with County Agencies and Officials.
Work is performed under the direction of a higher-level supervisor and is reviewed through conferences, reports and observation of results obtained.
ESSENTIAL JOB FUNCTIONS
This is an emergency essential classification. Upon declaration of a disaster and/or emergency, employees in this classification are required to work.
Exudes a positive customer service focus.
Advocates building organizational culture through aligning decisions with the County's core values.
Schedules and directs project startup conferences and progress meetings between design professionals and contractor as required.
Schedules, records, and directs meetings between County agencies, contractors, consultants and design professionals; acts as liaison consultant, with contractors, and customers on all project management matters.
Monitors and inspects contractors in regards to obtaining and maintaining all the necessary permits, fees and notices, and completing work in accordance with contract terms.
Monitors the owner's responsibility including project management over contract relationship with the design professionals, and contractors.
Monitors the contractor's estimated progress schedule for projects and prepares reports on the status of the schedule and budget.
Reviews capital, roadway and preservation projects in phases, including necessary plans for temporary and permanent closure and/or relocation.
Reviews and recommends approval of all contractor's applications for payment.
Verifies contract amounts, change order values, and contractor submitted pricing to ensure totals are accurate, properly documented, and consistent with approved contract terms
Coordinates capital work effort.
Operates various project tracking software programs.
Monitors and maintains budgets for capital, roadway, and preservation projects.
Initiates work orders within a computerized automated maintenance management system, that relate to projects.
Reviews project close out to ensure receipt of warranties, operation and maintenance manuals and as-built drawings.
Operates a County vehicle and/or personal vehicle.
Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency.
NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
KNOWLEDGE, SKILLS AND ABILITIES
Considerable knowledge of all areas of building construction, repairs and improvements and/or roadway repairs and construction; the materials and methods used in repairs; and the stages of improvements when possible defects and deficiencies may be most easily observed and corrected.
Considerable knowledge of County and State laws, codes and ordinances governing roadway and/or building, electrical and plumbing standards.
Considerable knowledge of building codes as they apply to builders and owners or roadway design standards and guides as they apply to construction.
Knowledge of basic architectural principles.
Knowledge of project management and best practices and/or roadway and vehicle traffic principles.
Knowledge of principles, elements and specifications contained in construction and improvements documents, or contracts.
Ability to interpret construction drawings and documents/contracts in order to monitor and inspect maintenance and improvements progress and ensure compliance with those documents.
Ability to read blue prints.
Ability to prepare and maintain reports and records.
Ability to communicate effectively, both orally and in writing.
Ability to plan and organize work and effectively manage time on a variety of continuing projects.
Ability to make effective, professional decisions based on the available facts using considerable independent judgment and a required knowledge and experience in the field of construction.
Ability to understand the budget of a capital project and to recognize potential cost impacts related to construction changes.
Ability to establish and maintain effective working relationships with other County agencies and design professionals such as architects, engineers and contractors as well as supervisors and co-workers.
Ability to operate a County and/or personal vehicle while adhering to the Alachua County Motor Vehicle Operation Policy.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand; walk; sit; and talk or hear. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl; reach with hands and arms; and use hands to finger, handle, or feel.
The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee occasionally works near moving mechanical parts; in high, precarious places, and is occasionally exposed to fumes or airborne particles; toxic or caustic chemicals; outdoor weather conditions, and risk of electrical shock.
The noise level in the work environment is usually moderate.
05.28.2026 this JD is finalize and approved by Brian K. Tam/HR
Experience:
Combinations within applicants resume totaling six (6) years of experience with the following duties are acceptable. Experiences can be concurrent.
* Coordinating internal resources and third parties/vendors; including Architectural and Engineering consultants.
* Managing and/or coordinating capital and maintenance projects (> than $50,000); including project scopes, design & permitting, bidding documents, project advertisements, schedules, costs, etc.
* Managing resource availability and allocations.
* Measuring performance using appropriate project management tools and techniques.
* Responding to inquiries and/or complaints regarding the operation of the program(s).
* Assisting with monitoring contracts related to the operation of the program(s).
* Construction Management
* Construction Forman or Superintendent
* Project Management
Education:
As for technical degrees (or equivalent):
* Construction Management Technology
* Engineering Technology
* Data Management
* Computer Information Technology