What are the responsibilities and job description for the Administrative Secretary Secondary Education position at Alachua County Sheriff's Office?
Description
Tacoma Public Schools
Expected Start Date: As soon as possible
FTE: 1.0
Hours per day: 8
Salary Level: OP6 $32.76 - $42.86
Union/Work Year: Office Professional; 12 months; 260 days
Benefits: This job has the full range of benefits offered by Tacoma Public Schools
Examples Of Duties
This position performs confidential administrative and secretarial support services for the Chief of Schools and Assistant Director of Schools, acts as the information resource between the Chief of Schools/Assistant Director of Schools, and other District Administrators, staff, parents, students and the District secondary schools; provides office coordination for District programs assigned to Secondary Education and provides consistent support and customer service to Administrators, students, parents, staff, the public and State agencies.
Essential Job Functions
Required to concentrate on detail and be precise; experiences frequent interruptions; required to deal with, and defuse, if appropriate, difficult and sensitive situations and/or people; required to work with confidential information; confined to the workstation for prolonged periods and attends meetings at District sites.
Minimum Qualifications
Education and Experience
High school graduation or equivalent and three years of increasingly responsible secretarial and budget tracking experience; experience with grant monitoring and tracking; or any combination of experience and training which provides the applicant with the knowledge, skills, and ability required to perform the work.
Licenses/Special Requirements
Fingerprints and successful WSP and FBI background clearance/sexual misconduct clearance.
Allowable Substitution
Equivalent combinations of education and experience will be evaluated by the Human Resources Department for comparability.
Knowledge, Skills, And Abilities
Knowledge of District policies.
Knowledge of State laws and regulations for Student discipline.
Knowledge of general office and secretarial procedures.
Knowledge of correct grammar, spelling, and English usage.
Skill in providing high quality customer service.
Skill with word processing and spreadsheet software.
Skill in creating sensitive original correspondence for high-level District Administrators.
Skill in effective communication.
Skill in basic bookkeeping and budget tracking.
Ability to maintain confidentiality.
Ability to discern sensitive information and protect confidentiality.
Ability to set priorities and meet deadlines.
Ability to multi-task.
Ability to maintain accurate records and files.
Ability to accurately perform arithmetic calculations.
Ability to concentrate on detail and to be precise.
Ability to work effectively without direct supervision.
Ability to obtain, clarify, and exchange information.
Ability to communicate effectively, both orally and in writing.
Ability to demonstrate reasonable, reliable, and regular attendance.
Ability to establish and maintain effective working relationships with a variety of people in a multi-cultural, diverse socio-economic setting.
Ability to participate as a team member.
This job description is not an employment agreement or contract. District administration has the exclusive right to alter this job description at any time without notice. The statements contained herein reflect general details as necessary to describe the primary functions of this job, the level of knowledge and skill typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise balance the workload.
Nondiscrimination Statement
Tacoma Public Schools Does Not Discriminate In Any Programs Or Activities On The Basis Of Sex, Race, Ethnicity, Creed, Religion, Color, National Origin, Immigration Or Citizenship Status, Age, Veteran Or Military Status, Sexual Orientation, Gender Expression, Gender Identity, Homelessness, Disability, Neurodivergence, Or The Use Of a Trained Dog Guide Or Service Animal And Provides Equal Access To The Boy Scouts And Other Designated Youth Groups. The Following Employees Have Been Designated To Handle Questions And Complaints Of Alleged Discrimination
Civil Rights Coordinator, Gender-Inclusive Schools Coordinator, and Title IX Coordinator:
Tiffany Davis-Brantley
253-571-1252, civilrights@tacoma.k12.wa.us
Section 504 Coordinator: Laura Tuman
253-571-1086, 504Coordinator@tacoma.k12.wa.us
Tacoma Public Schools
Mailing Address
P.O. Box 1357
Tacoma, WA 98401-1357
www.tacomaschools.org
Benefits: This job has the full range of benefits offered by Tacoma Public Schools.
01
ALL1: Do you certify under penalty of perjury under the laws of the State of Washington that your responses to the disclosure questions that you answer as part of your Candidate profile are true and correct as of the date of the application to this job requisition?
ALL2: Do you certify that you meet each of the minimum qualifications for this specific position as outlined in the job description?
ALL3: Do you certify that you are able and/or willing to perform each of the essential job functions of this position as outlined in the job description?
Do you have 3 years experience maintaining detailed data and numeric records?
Do you hold a High School Diploma or equivalent?
Do you have three years of increasingly responsible secretarial and budget tracking experience; including grant monitoring and tracking and experience using a database and spreadsheet applications?
Tacoma Public Schools
Expected Start Date: As soon as possible
FTE: 1.0
Hours per day: 8
Salary Level: OP6 $32.76 - $42.86
Union/Work Year: Office Professional; 12 months; 260 days
Benefits: This job has the full range of benefits offered by Tacoma Public Schools
Examples Of Duties
This position performs confidential administrative and secretarial support services for the Chief of Schools and Assistant Director of Schools, acts as the information resource between the Chief of Schools/Assistant Director of Schools, and other District Administrators, staff, parents, students and the District secondary schools; provides office coordination for District programs assigned to Secondary Education and provides consistent support and customer service to Administrators, students, parents, staff, the public and State agencies.
Essential Job Functions
- Coordinates the activities of the Secondary Education office; answers and responds to telephone and in-person inquiries from students, parents, staff, and the public; screens calls for the Chief of Schools and Assistant Director of Schools for the purpose of performing support services and acting as information resource.
- Provides confidential administrative and secretarial support to the Chief of Schools and Assistant Director of Schools; maintains appointment calendars; schedules and/or attends meetings; may record minutes at meetings; coordinates meetings and travel arrangements; compiles various reports, lists, correspondence, Board memos and other documents as assigned for the purpose of performing support services.
- Provides support for District Secondary Education programs; familiar with current State, Federal laws and District regulations and processes for Secondary level issues, such as student discipline and appeal hearings; ensures compliance with State regulations; responds to questions from Administrators, parents, staff and students regarding policies, procedures and regulations; composes correspondence to parents, as needed; coordinates services and information with Administrators, staff and District offices for the purpose of acting as information resource and providing consistent support and customer service.
- Researches, compiles and organizes statistical data and various materials as directed; edits and/or designs formats; summarizes information from records and reports as requested; prepares and submits related District, state and federal reports for the purpose of providing support services.
- Monitors and assists with Graduation procedures and other special District programs; monitors and maintains the budgets of various grants and District programs; prepares budget reports and makes recommendations; keeps the Directors and Assistant Director informed for the purpose of providing office coordination for support programs.
- Designs and prepares certificates for student awards, brochures and fliers to publicize various District programs; prepares the program agenda and compiles information for printing and distribution; designs and maintains the program website for the purpose of providing coordination for support programs.
- Uses the Student Information System for retrieving demographic information, grades, attendance, course offerings and/or program related information and/or uses other database systems as needed for the Directors and Assistant Director of Secondary Education and for assigned special programs; establishes, maintains and monitors records and files for staff and student information; may design and develop databases to record and track records and logs for the purpose of performing support services.
- Maintains and updates knowledge and skills necessary for success in the position by participating in professional development activities, as needed or as assigned.
- Performs other related duties as assigned, on a temporary basis.
- Regular, reliable, predictable attendance or physical presence is an essential job requirement and critical to the performance of the work.
Required to concentrate on detail and be precise; experiences frequent interruptions; required to deal with, and defuse, if appropriate, difficult and sensitive situations and/or people; required to work with confidential information; confined to the workstation for prolonged periods and attends meetings at District sites.
Minimum Qualifications
Education and Experience
High school graduation or equivalent and three years of increasingly responsible secretarial and budget tracking experience; experience with grant monitoring and tracking; or any combination of experience and training which provides the applicant with the knowledge, skills, and ability required to perform the work.
Licenses/Special Requirements
Fingerprints and successful WSP and FBI background clearance/sexual misconduct clearance.
Allowable Substitution
Equivalent combinations of education and experience will be evaluated by the Human Resources Department for comparability.
Knowledge, Skills, And Abilities
Knowledge of District policies.
Knowledge of State laws and regulations for Student discipline.
Knowledge of general office and secretarial procedures.
Knowledge of correct grammar, spelling, and English usage.
Skill in providing high quality customer service.
Skill with word processing and spreadsheet software.
Skill in creating sensitive original correspondence for high-level District Administrators.
Skill in effective communication.
Skill in basic bookkeeping and budget tracking.
Ability to maintain confidentiality.
Ability to discern sensitive information and protect confidentiality.
Ability to set priorities and meet deadlines.
Ability to multi-task.
Ability to maintain accurate records and files.
Ability to accurately perform arithmetic calculations.
Ability to concentrate on detail and to be precise.
Ability to work effectively without direct supervision.
Ability to obtain, clarify, and exchange information.
Ability to communicate effectively, both orally and in writing.
Ability to demonstrate reasonable, reliable, and regular attendance.
Ability to establish and maintain effective working relationships with a variety of people in a multi-cultural, diverse socio-economic setting.
Ability to participate as a team member.
This job description is not an employment agreement or contract. District administration has the exclusive right to alter this job description at any time without notice. The statements contained herein reflect general details as necessary to describe the primary functions of this job, the level of knowledge and skill typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise balance the workload.
Nondiscrimination Statement
Tacoma Public Schools Does Not Discriminate In Any Programs Or Activities On The Basis Of Sex, Race, Ethnicity, Creed, Religion, Color, National Origin, Immigration Or Citizenship Status, Age, Veteran Or Military Status, Sexual Orientation, Gender Expression, Gender Identity, Homelessness, Disability, Neurodivergence, Or The Use Of a Trained Dog Guide Or Service Animal And Provides Equal Access To The Boy Scouts And Other Designated Youth Groups. The Following Employees Have Been Designated To Handle Questions And Complaints Of Alleged Discrimination
Civil Rights Coordinator, Gender-Inclusive Schools Coordinator, and Title IX Coordinator:
Tiffany Davis-Brantley
253-571-1252, civilrights@tacoma.k12.wa.us
Section 504 Coordinator: Laura Tuman
253-571-1086, 504Coordinator@tacoma.k12.wa.us
Tacoma Public Schools
Mailing Address
P.O. Box 1357
Tacoma, WA 98401-1357
www.tacomaschools.org
Benefits: This job has the full range of benefits offered by Tacoma Public Schools.
01
ALL1: Do you certify under penalty of perjury under the laws of the State of Washington that your responses to the disclosure questions that you answer as part of your Candidate profile are true and correct as of the date of the application to this job requisition?
- Yes
- No
ALL2: Do you certify that you meet each of the minimum qualifications for this specific position as outlined in the job description?
- Yes
- No
ALL3: Do you certify that you are able and/or willing to perform each of the essential job functions of this position as outlined in the job description?
- Yes
- No
Do you have 3 years experience maintaining detailed data and numeric records?
- Yes
- No
Do you hold a High School Diploma or equivalent?
- Yes
- No
Do you have three years of increasingly responsible secretarial and budget tracking experience; including grant monitoring and tracking and experience using a database and spreadsheet applications?
- Yes
- No
- Required Question
Salary : $33 - $43