Secretary to the Superintendent

Secretary to the Superintendent (240 Day Assignment)

Reports To: Superintendent of Education

Responsibilities:

• Demonstrates support for the school system and its vision, goals, and priorities

• Promotes an efficient, well organized administrative office by providing appropriate communication and assistance to the system’s administrative staff, teachers, students, and community

• Prioritizes tasks based on the daily operational needs of the district and the Superintendent’s duties.

• Maintains posting of current job vacancy announcements locally and on the Teach Alabama website

• Assistants job applicants and substitute inquiries as requested

• Maintains support application files

• Prepares and disseminates all correspondence as directed by the Superintendent

• Maintains Superintendent’s correspondence files

• Maintains Superintendent’s daily calendar including the schedule of appointments and meetings

• Assists with developing the schedule for administrative meetings and monthly individual principal meetings

• Maintains emergency procedures/contact list and assists with information dissemination in the event of unplanned school dismissal or cancellations; reports to SDE as required

• Assists certified personnel in the teaching certificate renewal process

• Assists certified personnel in completing paperwork required for obtaining additional and/or advanced degrees and/or additional certification(s)

• Works closely with Payroll/Benefits Supervisor to maintain accurate and complete personnel files for all staff

• Develops timeline and oversees Teacher of the Year Program

• Assists in the development of staff professional development meetings, Administrative Retreat, New Teacher Orientation, and Institute

• Develops plans for annual retiree luncheon and system wide retirement reception.

• Performs clerical assignments and various tasks related to the Board meetings and needs of the Board of Education members:

• Organizes monthly board agenda
• Prepares and disseminates board packet information
• Attends regular and special board meetings and board work sessions
• Records and maintains Board of Education minutes
• Disseminates “Board Action/MSCS Newsletter” newsletter to all personnel
• Assists Board members in meeting and travel arrangements
• Maintains Muscle Board of Education policies and policy manual
• Performs other duties as assigned by the Superintendent

Terms of Employment:

• 240 day contract

• Salary calculated from Support Staff Salary Schedule based on years of experience