Secretary/Bookkeeper

Secretary / Bookkeeper

Prior secretarial/office managerial experience and knowledge of Google applications, Microsoft Office, Next-Gen Accounting software, and PowerSchool is preferred.

Reports To:

Principal and CSFO

Job Goal:

To help provide a well organized, efficiently operated school office

Responsibilities:

• Serves as a confidential secretary to the principal/director

• Prepares and maintains student database, local school records, and files

• Monitors student check-in/check-out system and attendance

• Makes and receives telephone calls, take messages, routes calls

• Distributes and prioritizes mail

• Prepares and distributes publications for parents, students, and the Shoals community

• Greets, assists, and documents school visitors

• Prepares, distributes and files records, reports, and correspondence

• Administers medications/first aid according to system policy and school regulations

• Operates standard office equipment

• Prepares, process, and maintain accurate payroll and attendance records for building staff

• Assist in the development of and revisions to Student and Teacher Handbooks

• Must work well with and demonstrate patience while interacting with parents, children, coworkers, and the community.

• Must possess the ability to communicate clearly, correctly, and concisely, both orally and in writing

• Schedules use of building

• Must be receptive to in-service training as appropriate

• Must perform duties with awareness of Board of Education policies and school

regulations and procedures

• Prepares, updates, and maintains electronic records as required by the State Department of Education

• Prepares and maintains school fixed asset inventory and textbook inventory.

• Prepare school deposits and record financial transactions for programs and office

• Assist with annual budgets

• Prepares and maintains purchase order records and invoice agreements to include processing, ordering, recording, and maintaining school program materials, supplies, and equipment

• Performs other duties as assigned by the principal
  

Additional Responsibilities for MSCA assignment:

• Prepare, distribute, and collate annual business/industry survey.

• Assist teachers in the preparation of career/technical program(s) annual budget.

• Prepare, record, and maintain accurate school and career/technical program(s) financial records inclusive of receipts, expenditures, purchase orders, invoice agreements, live work, student fees, school deposits, etc.

• Must obtain knowledge of career/technical education programs offered within Muscle Shoals City Schools in order to communicate effectively with parents/guardians and the Shoals community

• Collect, prepare, record, and distribute student attendance electronically to all feeder schools
  

Qualifications:

• Must possess the ability to get along with other people and work as a team

• High school diploma or equivalent

• Proficient in the use of current computer technology including spreadsheet, database, and word processing formats

• Experience as a secretary/bookkeeper desired
  

Terms of Employment:

• Compensation determined by current salary schedule

187, 208, 222, or 240 day assignment

New hires with the district are required to attend an orientation. More than one position per category may become available and applicants may be considered for placement throughout the district based upon appropriate and current Alabama Certification credentials.

Prior to employment, all potential employees must present evidence of a clear status resulting from a (self-pay) background check through the Alabama State Department of Education. Information on background checks may be obtained by clicking here . If you think you may already have a background clearance, you can check by clicking here .

Salary schedules are available on the MSCS website. Job descriptions are available at the MSBOE Central Office, 3200 S. Wilson Dam Road, Muscle Shoals, AL 35661.

All positions are posted to meet the minimum number of days required by state regulations and are open until filled by the Muscle Shoals Board of Education.

Muscle Shoals City Schools does not discriminate on the basis of age, race, color, sex, sexual orientation, religious preference, marital status, disability, national origin, or any other reason prohibited by state or federal law. Employees of the District are required to comply with the provisions of Title VII of the Civil Rights Act and Title IX of the 1972 Educational Amendments.

Alabama school boards are required by state law to verify the employment eligibility of newly hired employees by using the federal E-Verify program. New employees are required to provide a Social Security number, an unexpired identity document that contains a photograph, and other acceptable documents that establish employment eligibility. In addition to determining whether a new hire is authorized to work in the United States, E-Verify will confirm that the employee’s name and Social Security match.