Mail Clerk

JOB TITLE:

Mail Clerk

REPORTS TO:

ACFO (Assistant Chief Financial Officer

WORK DAYS:

12 Months 240 Days

SALARY:

Salary Schedule 35-03 ($33,528 - $45,294)

LOCATION:

Central Office

FLSA Status:

EXEMPT

NON EXEMPT

X

JOB DESCRIPTION:

The Mail Clerk is responsible for managing the daily operations of incoming and outgoing mail for the district’s administrative office. This includes sorting, distributing, and delivering internal and external correspondence in a timely, accurate, and secure manner. The position requires attention to detail, reliability, and the ability to interact courteously with staff and external partners.

DUTIES AND RESPONSIBILITIES:

Receive, sort, and distribute incoming mail and packages to appropriate departments and personnel.

Collect and prepare outgoing mail, including letters, parcels, and interoffice correspondence.

Operate postage machines, scales, and other mail processing equipment.

Maintain accurate records of registered, certified, or special delivery items.

Coordinate mail runs between district buildings and school sites as assigned.

Ensure secure handling of sensitive or confidential documents.

Assist with inventory and ordering of mailing supplies (e.g., envelopes, boxes, postage).

Perform light clerical duties such as filing, photocopying, or data entry as needed.

Follow USPS guidelines and district policies regarding mail handling and delivery.

Report equipment malfunctions or operational concerns promptly.

Support other administrative staff as directed.

Disseminate Xerox auto replenish copier supplies

Daily post office mail pickup (incoming) and drop off (outgoing)

Other assigned duties, as needed

Other duties as assigned.

QUALIFICATIONS:

High school diploma or GED required.

Prior experience in mail services or general office support preferred.

Valid driver’s license

Ability to lift packages up to 30 pounds and stand or walk for extended periods.

Strong organizational skills and attention to detail.

Basic computer proficiency (email, spreadsheets, tracking logs).

Dependability and professionalism in all interactions.

Customer service and relations abilities

High level of integrity and professionalism

APPLICATION REQUIREMENTS:

• Completed Application (Hiretrue)
• Resume (uploaded to application)
Three (3) returned References (Hiretrue)

*PLEASE ENSURE ALL INFORMATION IS CURRENT WITHIN A 6 MONTH PERIOD*

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:

This position operates in an office environment and may involve traveling between buildings for mail delivery. The role may require lifting, bending, and using office equipment.

Physical strength, mobility, dexterity, stamina, and acuity are required to perform job responsibilities.

REVISED:

July 2025

Please Note: All candidates must submit to a background check ( https://www.cogentid.com/al/index_adeNew.htm ). Employment is contingent upon candidate meeting suitability criteria as established by Alabama State Department of Education. The Birmingham Board of Education does not discriminate on the basis of age, race, color, sex, sexual orientation, religious preference, marital status, disability, national origin, or any other reason prohibited by state or federal law. Employees of the District are required to comply with the provisions of Title VII of the Civil Rights Act and Title IX of the 1972 Educational Amendments. Birmingham Board of Education is required by state law to verify the employment eligibility of newly hired employees by using the federal E-Verify program. New employees are required to provide a Social Security number, an unexpired identity document that contains a photograph, and other acceptable documents that establish employment eligibility. In addition to determining whether a new hire is authorized to work in the United States, E-Verify will confirm that the employee's name and Social Security number match.