Executive Secretary

Orange Beach City Schools

Job Title: Executive Secretary

Reports to: Director or Coordinator as assigned

Job Goal: To assist in the smooth and efficient operation of the department(s) assigned

Qualifications:

• Holds a high school diploma or equivalent
• Post-secondary training at a technical or business college is preferred
• Successful experience as a secretary
• Ability to use technology to communicate, manage data, produce/submit required reports, correspondence, and/or school information
• Proficiency in oral and written communication skills
• Demonstrates aptitude or competence for assigned responsibilities
• Alternatives to the above qualifications as the Board might find appropriate and acceptable

Performance Responsibilities:

• Performs the usual office routines and practices associated with a busy office
• Maintains a current filing system, and processes incoming documents accordingly
• Receives phone calls and greets all guests in a cordial and friendly manner
• Uses effective interpersonal skills, with an emphasis on communication and collaboration with a wide variety of people and groups
• Types and enters data, organizes and retrieves files, prepares and submits reports, handles correspondence as assigned, and performs various clerical functions
• Operates word processing software, data entry software, and office computer applications
• Maintains schedule of appointments for assigned administrator(s)
• Assists in the preparation of ALSDE reports and other reports as required
• Assists in posting all job vacancies
• Maintains certified personnel records that include but are not limited to applications, credentials, teaching certification, evaluations, transcripts
• Create and maintain a support substitute list
• Demonstrates initiative in identifying opportunities for improvement in areas of responsibility
• Maintains confidentiality of all confidential information concerning personnel
• Promotes public and community support for the school system by performing job duties and interacting with students, parents, staff, and the public courteously and proactively
• Properly uses and cares for equipment and material resources of the school system
• Supports and complies with school system rules, administrative procedures, local Board policies, and state, federal, and local regulations
• Performs other tasks and assumes other responsibilities as may be assigned by supervisor(s)

Terms of Employment/Salary: 12 month (240 Days) Non-Exempt / To be determined, commensurate with local salary matrix, credentials, and experience.

Evaluation: Performance to be evaluated in accordance with provisions of the Board’s policy on Evaluation of Certified/Classified Personnel.

For School District information, please click here.

For Orange Beach City Schools Salary Schedule, please click here.