What are the responsibilities and job description for the Athletic Bookkeeper position at Alabama State Department of Education?
Our Mission: Empowering minds, shaping future leaders.
Our Vision: We are dedicated to a culture of excellence that enables individuals to reach their full potential. Firmly rooted in our community, our goal is to be a premier institution that fosters greatness in every member while proactively addressing the needs of our school community.
POSITION:
School Bookkeeper
LOCATION:
Pike Road Schools
REPORTS TO:
Principal and Chief School Financial Officer
FLSA STATUS:
Non-Exempt
TERMS:
240-day position paid following the board-approved salary schedule
Job Goal: To enhance the administration of the school's business affairs by performing the bookkeeping functions required for budgetary control, revenue, expenditure distribution, general ledger, accounts payable, accounts receivable, and other assigned tasks.
Qualifications:
- High school diploma or GED; Associate’s degree or higher, preferred.
- Minimum of three (3) years of prior bookkeeping experience, preferred.
- Comprehensive knowledge of double-entry accounting and bookkeeping systems, payroll, and accounts payable procedures.
- Ability to meet the suitability criteria for employment and/or certification licensure under the Alabama Child Protection Act of 1999 and Act No. 2002-457.
- Demonstrated proficiency in oral and written communication skills.
- Effective interpersonal skills, with an emphasis on communication and collaboration with a wide variety of people and groups.
- Ability to work independently, prioritize tasks, and perform assignments as directed with accuracy, attention to detail, and within established timeframes.
- Knowledge of computer network operations and data entry/retrieval using technology.
- Ability to utilize or develop proficiency in the use of NextGen or other school/system software.
- Ability to remain calm and use good judgment in emergencies.
- Ability to exercise tact, courtesy, and initiative in dealing with students, parents, faculty, and the public.
- Ability to organize and maintain accurate records.
- Physical and emotional ability and dexterity to perform required work and move about as needed in a fast-paced work environment.
- Possess and demonstrate high ethical standards, accountability, and integrity, and ensure compliance with local school financial guidelines.
- Ability to use technology to communicate, manage data, and produce/submit required reports, correspondence, and/or financial information.
- Ability to engage in prolonged sitting.
- Ability to be punctual and in regular attendance.
- Such alternatives to the above qualifications as the Board may require.
Performance Responsibilities and Essential Functions:
- Demonstrates support for the school system and its vision, goals, and priorities.
- Provides management and supervision of the school office, principal’s office, and the office staff as requested.
- Performs duties and represents the system courteously, positively, and professionally.
- Publishes or disseminates daily bulletins or information communications for teachers and the principal as assigned.
- Provides training to teachers and staff related to local school accounting policies and procedures.
- Maintains a complete and systematic set of records of all financial transactions of school funds following generally accepted accounting principles (GAAP).
- Monitors account balances and related financial activity to ensure that allocations are accurate, expenses are within budget limits, and/or fiscal practices are followed.
- Records details of school financial transactions.
- Prepares financial statements, accountability, and cost reports to reflect the school's financial condition.
- Traces errors and records adjustments to correct charges or credits posted to accounts.
- Reconciles statements and accounts as directed.
- Maintains financial records for all funds.
- Performs accounts payable duties that include, but are not limited to, the issuance of purchase orders, accurate coding and posting of invoices, and timely payments to vendors.
- Prepares bank deposits daily.
- Receipts all funds submitted to the school office daily to the appropriate revenue codes.
- Demonstrates knowledge of local school accounting policies and procedures.
- Follows attendance, punctuality, and proper dress rules.
- Serves as the primary point of contact to ensure all financial activities align with district policies and state regulations.
- Coordinates directly with principal, teachers and sponsors to develop comprehensive annual activity budgets.
- Assists with the preparation of the annual school budget and budget amendment(s).
- Periodically reviews support organization records and financial reports to mitigate risk and ensure transparency in the handling of school-related funds.
- Acts as a technical advisor to school staff, assisting them in navigating the procurement process and staying within their allotted budget parameters.
- Ensures adherence to good safety standards.
- Maintains confidentiality regarding school/workplace matters.
- Models and maintains high ethical standards.
- Demonstrates initiative in performing assigned responsibilities; uses time wisely; works efficiently.
- Maintains expertise in assigned areas to fulfill project goals and objectives.
- Participates successfully in training programs to increase skill and proficiency related to assignments.
- Keeps the supervisor informed of potential problems or unusual events.
- Serves on school/system committees as required or appropriate.
- Exhibits interpersonal skills to work as an effective team member.
- Demonstrates initiative in identifying potential problems or opportunities for improvement.
- Report potential problems, unusual events, or work irregularities to appropriate administrative or supervisory personnel.
- Responds to inquiries, requests, constructive feedback, concerns, and/or complaints promptly and positively.
- Maintains and submits reports, records, and correspondence promptly and accurately.
- Properly uses and cares for the school system's equipment and material resources and effectively supervises and monitors others in the care, maintenance, and use of tools, equipment, and inventory.
- Uses effective collaboration skills to work as a productive team member.
- Demonstrates support for the school system and its goals and priorities.
- Adheres to school system rules, administrative procedures, local Board policies, and state, federal, and local regulations.
- Reports absences and takes leave following Board policies and procedures.
- Performs any other duties as assigned by Supervisor(s).
Evaluation: Performance of this job will be evaluated in accordance with provisions of the State Department of Education and/or Pike Road Board of Education policy on evaluation of classified personnel.
The statements above are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities as needed.
The Pike Road Board of Education does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities, and provides equal access to the Boy Scouts and other designated youth groups.
Board Approved: 02/23/2026
Please ensure that you have uploaded the following documents to your application:
1) Letter of Interest
2) Resume
3) Transcript - Please note that candidates selected for hire must arrange for official transcripts to be sent directly from their educational institution to personnel@pikeroadschools.org before recommendation for hire can be made to the Board of Education.