BOARD RELATIONS ADMINISTRATOR

Position Summary

This individual serves as a trusted, discreet, and professional representative of the CEO’s and COO’s offices, upholding the highest standards of organization, accuracy, and confidentiality.

Key Responsibilities

Board Relations & Governance Support

· Coordinate all aspects of Board of Directors and committee meetings, including scheduling, logistics, agenda development, and preparation/distribution of materials.

· Record and prepare official meeting minutes for board and committee meetings.

· Maintain and update the Board portal and governance records, including bylaws, policies, rosters, and contact information.

· Ensure compliance with board governance procedures, legal requirements, and documentation standards.

· Serve as the primary liaison between board members and executive staff, ensuring timely communication and follow-up on board actions.

· Assist in the onboarding and orientation of new board members.

· Coordinate board-related events, including retreats, special meetings, and recognition activities.

Executive Administrative Support

· Provide high-level administrative support to the C-Suite and executive team as assigned by the EA.

· Assist the EA to the CEO with managing executive calendars, scheduling internal and external meetings, and coordinating travel logistics.

· Prepare meeting agendas, briefings, presentations, and reports for executive meetings and external engagements.

· Assist with special projects, research, and internal coordination as assigned.

Organizational Coordination

· Collaborate with departments such as Finance, HR, and Operations to align information needed for leadership or board reporting.

· Maintain confidentiality of all sensitive organizational and personnel information.

· Promote effective communication and teamwork between departments, board members, and leadership.

Qualifications

Education: Bachelor’s degree in business administration, communications, or related field required.

Experience: Minimum of 5–7 years of executive-level administrative experience, including direct experience supporting a Board of Directors or senior leadership team. Experience in nonprofit, education, museum, or government environments preferred.

Skills & Competencies:

· Strong organizational, communication, and writing skills.

· Proven ability to manage multiple priorities and deadlines with precision.

· High degree of professionalism, discretion, and judgment.

· Excellent attention to detail and accuracy in documentation.

· Proficiency with Microsoft Office Suite, board management software (e.g., OnBoard or similar), and virtual meeting platforms.

· Ability to build positive relationships and work collaboratively with board members and staff.

Core Competencies

1. Board & Governance Administration

2. Executive-Level Communication & Coordination

3. Project & Meeting Management

4. Organizational Systems & Record-Keeping

5. Professionalism, Discretion, & Integrity

6. Interpersonal Effectiveness & Team Collaboration