What are the responsibilities and job description for the Ministry Assistant for the Pastor and Educational Ministry position at Alabama Baptist State Board of Missions?
II. Responsibilities
- Type, file and/or prepare all correspondence and related materials for the Pastor and his areas of ministry.
- Serve as receptionist for the Pastor, make appointments, receive visitors and phone calls.
- Prepare and record daily on the prayer line the Hospital and Prayer list. Keep the Pastor informed as to deaths, illnesses and other crises of the membership. Contact members listed at home on the Hospital & Prayer List and report to Pastor and Associate Pastor.
- Maintain an up-to-date Personnel file including sick leave, vacation, etc., on each called staff member, support staff, custodial staff and yourself.
- Schedule Baptismal services with candidates and Pastor, and prepare the area with the necessary supplies.
- Schedule Lord’s Supper Services, committee, and necessary supplies.
- Schedule Weddings, work with families to communicate church policies and fees, prepare wedding certificates, and mail licenses.
- Serve in special relationship with the Chairman of the Deacons, and officers, Women’s Enrichment Ministry, and Homebound Ministry for their secretarial needs and Pastor liaison.
- Maintain the Master Church calendar and provide other calendars as needed, which includes responsibility for assigning rooms, providing custodians with room setup requirements and seeing that this stays current.
- Serve as secretary to the church called staff in their weekly meetings.
- Maintain an accurate chronological file of all church additions.
- Train and/or supervise any volunteer clerical workers needed in the performance of her/his duties.
- Schedule Men to Pray for worship services.
- Responsible for maintaining telephone system.
- Perform other duties as assigned.