What are the responsibilities and job description for the Office Administrator – Billing & Finance position at Al's Family Construction?
Job Summary
We are seeking a detail-oriented and organized Office Administrator specializing in Billing and Finance to support our daily operations. This role involves managing billing processes, handling waivers for payments, preparing Letters of Intent (LOIs), overseeing payroll, and providing essential office support. The ideal candidate will be proficient in QuickBooks and accounts receivable management, ensuring smooth financial operations and accurate record-keeping.
Responsibilities
- Manage billing processes efficiently, including invoicing and tracking payments.
- Handle waivers for payments as needed, ensuring proper documentation and approval.
- Prepare and process Letters of Intent (LOIs) to facilitate client agreements.
- Oversee payroll administration, ensuring timely and accurate employee compensation.
- Support general office functions to maintain a productive work environment.
- Utilize QuickBooks for financial record-keeping, invoicing, and accounts receivable management.
- Monitor accounts receivable to ensure timely collection of payments and resolve discrepancies.
- Collaborate with team members to streamline financial workflows and improve processes.
Skills
- Proven experience with billing, accounts receivable, and financial record management.
- Proficiency in QuickBooks.
- Strong organizational skills with the ability to multitask effectively.
- Attention to detail and accuracy in handling financial data.
- Excellent communication skills for coordinating with clients and team members.
- Ability to handle sensitive financial information with confidentiality.
- Basic knowledge of payroll administration is preferred but not mandatory.
This position offers an opportunity to play a key role in maintaining the financial health of our organization while providing essential administrative support. We value proactive individuals who are committed to accuracy, efficiency, and professionalism in their work.
Pay: $20.00 - $25.00 per hour
Expected hours: 40.0 per week
Benefits:
- 401(k)
Experience:
- QuickBooks: 1 year (Preferred)
Ability to Commute:
- Saint Charles, IL 60174 (Required)
Work Location: In person
Salary : $20 - $25