What are the responsibilities and job description for the Project Coordinator position at AKS Engineering & Forestry?
At AKS, we are growing and building for the future. We bring together multidisciplined experts across the land development, energy, and infrastructure markets to take on bigger challenges and deliver solutions that make a real difference. Our teams combine creativity, technical excellence, and a collaborative, hands-on approach to solve complex problems and deliver results our clients and communities can count on. We take pride in our work and our ability to provide opportunities for our teams, support each other’s growth, and look ahead to what’s next. When you join AKS, you will find opportunities to take ownership of meaningful projects, learn, lead, and make an impact from day one
We are looking for an in-office Project Coordinator to join our Medford, OR office. In this role, you will support Project Managers with various administrative and coordination tasks, including preparing and maintaining documents, managing project schedules, and communicating with clients and internal teams. The ideal candidate is detail-oriented, self-motivated, proactive, and skilled at multi-tasking, and supporting various team members and projects in a fast-paced environment. You will provide a range of administrative and technical support across several projects and team members.
What You'll Do
- Assist Project Managers with project-related correspondence, coordination, and administrative tasks.
- Communicate with project teams and clients regarding deliverables, task completion, process changes, and requirements using email, phone, text, and in-person communication.
- Assist in preparing and tracking client proposals, agreements, submittals, and correspondence (letters, transmittals, meeting minutes, etc.).
- Maintain project schedules using Smartsheet or similar software, ensuring key milestones are met.
- Coordinate permitting tasks and submittal requirements with internal teams, clients, and jurisdictions.
- Assist with creating and managing project contracts, including tracking and processing change orders and requesting certificates of insurance, ensuring proper documentation and approval procedures are followed.
- Build and maintain positive relationships with team members, clients, sub-consultants, and vendors.
- Provide additional administrative support as needed, such as delivering plans and proposals, and assisting with client calls when the Project Manager is unavailable.
Who You Are
- Experience supporting engineers, architects, contractors, or surveyors is preferred.
- Familiarity with the site development process.
- Proficiency with Microsoft Office Suite and project management software (e.g., Outlook, Excel, Smartsheet).
- Strong organizational skills with the ability to manage multiple tasks and deadlines effectively.
- Excellent written and verbal communication skills.
- Self-motivated, detail-oriented, and proactive approach to work.
Nice to Have
- Experience with engineering or AEC (Architecture, Engineering, and Construction) industry-specific financial practices.
Why AKS?
At AKS, we believe your work should support your life—not the other way around. Here's what you can count on when you join our team:
- Meaningful Growth: Whether you're just starting out or looking to advance, we offer hands-on training, mentorship, and clear paths for professional development so you can grow with purpose.
- Real Collaboration: Join a team that brings diverse perspectives together to solve complex challenges with creativity, curiosity, and a shared commitment to quality.
- Respect for Your Time: We value work-life balance and offer generous PTO and a supportive environment that helps you manage both personal and professional responsibilities.
- Benefits That Care: You’ll have access to health coverage that supports your total well-being—plus a 401(k) match, paid holidays, and more resources to help you thrive.
- Weekly Team Lunches: Take a break and recharge with your teammates—we believe food brings people together.
- Culture That Connects: We invest in experiences that build strong teams and strong communities.
- A Place People Love to Work: We’ve been named one of the Top Workplaces in the Pacific Northwest year after year—for good reason.
Join us and be part of a team that values your contributions and invests in your future.