Contract Administrator

Akkodis is seeking a Contracts Administrator (Content Licensing Coordinator) for a 6-month contract role with a client in Culver City, CA.

Location: Culver City, CA 90232, Hybrid

Duration: 6 Months Contract Possible Extension

Pay Range: $35-$38 per hour on a W2. The rate may be negotiable based on factors such as experience, education, geographic location, and other relevant considerations.

Business Unit/Group: HBO General Inc.-West Coast Business Affairs-Picture

What We Do/Project

This role will handle multiple administrative duties in support of the BA Team, which oversees credits, talent tracking, and Clip Licensing for HBO Max.

We value a dynamic, social person who appreciates collaboration, problem-solving, and being in the middle of the action while focusing on the accurate flow of information.

Our team interacts with every department involved in making TV programming, deals directly with showrunners, producers, post producers, guilds, film commissions, vendors, etc.

Every show, and day, is unique-and we keep it fun!

Job Responsibilities / Typical Day in the Role

Licensing Responsibilities include

• Under supervision, receive, track, and process all internal and external requests for WBD-owned clips, stills, screenings, and company-owned IP for HBO, Max, Turner Titles. This position works closely with a VP and Coordinator as well as attorneys, production and post, and marketing/publicity to follow licensing protocol for 3rd Party and internal requests.

• Admin receives and processes requests from potential licensees, assessing viability, gathering all necessary information, obtaining any necessary internal approvals, guiding the licensee through the licensing process, and fulfilling the request to the benefit of WBD and other parties.

• Organizes and updates licensing Smartsheet, tracking all requests, in-process, and fulfilled.

• Logs FE licenses and distributes to the final document archive

• Communicates with various team members (legal, production, publicity/marketing, etc.) for licensing approvals

• Drafts license agreements, manages getting them fully-executed by all parties, authorizes and tracks payments, and handles the transfer of media to the licensee.

• Updates and maintains an archive of License Agreement Templates, rate sheets, samples of request types, backup of company practice & protocols, and WB Clip Licensing templates and procedures.

Credit/Talent Tracking Responsibilities include:

• Admin Support for 3 busy executives, including scheduling, tracking deadlines, updating workflow memos, templates, file archives; setting up Show Talent Obligations Memos, updating and editing FAQs, Databases, Contact Lists, Credit Packet of Protocols and Examples

• As the role grows, this position may take on more credit approval duties.

Must Have Skills / Requirements

1) Experience within Licensing, Executive Assistant (Admin Assistant), Production/Post-Production.

a. 2 years

2) Smartsheet and Excel experience.

3) Microsoft Word Experience

Nice to Have Skills / Preferred Requirements

1) BA/BS degree.

2) Familiarity with Litera

Soft Skills:

1) Highly organized, detail-oriented individual with great communication skills and sensitivity to talent relations issues, who can juggle multiple projects and shift priorities as needed

2) An understanding of copyright law, entertainment contracts, and processes

3) Enthusiastic personality with a professional attitude who is willing to learn and grow with a team

4) Experience within Media & Entertainment

Technology Requirements:

1) Microsoft Office Suite experience

2) Smartsheet and Excel experience.

Interview Process / Next Steps

1) 1st round screening with Coordinator.

2) 2nd round with VP (Hiring Manager).

Equal Opportunity Employer/Veterans/Disabled

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, an EAP program, commuter benefits, and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave, including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Disclaimer: These benefit offerings do not apply to client-recruited jobs and jobs that are direct hires to a client.

To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit https://www.akkodis.com/en/privacy-policy.

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

· The California Fair Chance Act

· Los Angeles City Fair Chance Ordinance

· Los Angeles County Fair Chance Ordinance for Employers

· San Francisco Fair Chance Ordinance