Patient Experience & Front Desk Coordinator

TO APPLY: https://forms.gle/G73ViXEJP1vKbokf7

Core Responsibilities

Patience Experience & Front Office

• Serve as the first point of contact for every patient, creating a warm, polished, concierge-level experience from their first inquiry through every visit.
• Welcome patients, manage check-in and check-out, and ensure every interaction reflects the Akinosun Aesthetics brand.
• Answer phone calls, text messages, emails, and patient inquiries promptly and professionally.
• Manage provider schedules, appointment confirmations, and calendar optimization.
• Process payments, maintain accurate records, and complete patient checkout.
• Maintain an organized, polished, and welcoming reception area

Patient Coordination

• Guide patients through consultations with Dr. Akinosun, treatment planning, and scheduling with professionalism and empathy.
• Review treatment recommendations, pricing, and financing options with patients.
• Coordinate surgical procedures and aesthetic treatments.
• Facilitate financing applications through PatientFi, Cherry, and other financing partners.
• Secure deposits, collect required documentation, and confirm procedure dates.
• Build meaningful patient relationships through thoughtful consultation follow-up and ongoing communication.
• Track consultation outcomes and help nurture prospective patients through the decision-making process.

Clinical & Practice Support

• Escort patients to consultation and treatment rooms while ensuring comfort and confidentiality.
• Obtain and update patient histories and intake documentation.
• Prepare treatment and procedure rooms before and after patient visits.
• Assist the physician with office-based procedures within training and scope.
• Monitor and replenish clinical inventory and supplies.
• Help maintain safety, cleanliness, and regulatory standards throughout the practice.

Practice Growth & Operations

• Take ownership of day-to-day operations and identify opportunities to improve workflows and the patient experience.
• Help build and refine systems as the practice continues to grow.
• Support special projects, marketing initiatives, practice events, and other operational needs as they arise.
• Contribute wherever needed with a collaborative, team-first mindset.

Who You Are

The ideal candidate is someone who genuinely enjoys taking care of people.

You create memorable experiences, build lasting relationships, and naturally make others feel comfortable. You're highly organized, proactive, and resourceful, and you don't wait to be asked before stepping in to solve a problem.

You enjoy working in a growing business where every day is a little different, and you find satisfaction in helping build something meaningful from the ground up.

Most importantly, you take pride in ownership. Whether it's welcoming a patient, improving a workflow, preparing a treatment room, or solving an unexpected challenge, you're someone who says, "I've got it."

Required Qualifications

• 2 years of experience in a client-facing coordination, hospitality, healthcare, or luxury service role.
• Experience delivering exceptional client or patient experiences in environments where relationships, professionalism, and attention to detail are essential.
• Outstanding communication and interpersonal skills with a natural ability to build trust and rapport.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Experience with scheduling, payment collection, administrative operations, or client coordination.
• Comfortable discussing pricing, financing options, and following up with prospective patients.
• Experience working within an electronic medical record (EMR), customer relationship management (CRM), scheduling, or similar practice management system.
• Highly self-motivated with the ability to take initiative and manage responsibilities independently.
• Professional appearance, discretion, and commitment to confidentiality.
• Excited to contribute in a collaborative, startup environment where flexibility and ownership are valued. 

About The Company
Akinosun Aesthetics is a facial plastic surgery and MedSpa practice dedicated to delivering exceptional results through personalized care, surgical excellence, and an elevated patient experience.
We believe every interaction matters. From the first phone call to post-procedure follow-up, our goal is to make every patient feel welcomed, cared for, informed, and confident throughout their journey.
We're looking for someone who shares that philosophy.
As one of the first members of our growing team, you'll play a meaningful role in shaping the patient experience and helping build the operational foundation of the practice. This is an opportunity for someone who enjoys taking ownership, thrives in a fast-paced environment, and wants to grow alongside a practice committed to excellence.
This is more than a front desk position. You'll become a face of our practice, the trusted guide for our patients, and an essential member of a collaborative team where no two days are exactly alike.