What are the responsibilities and job description for the Billing Specialist position at Akin?
Location: Dallas or Houston
Schedule: 8:30 AM to 5:00 PM, Mon-Fri
FLSA: Non-Exempt
Position Type: Full-Time/Regular
Akin Gump Strauss Hauer & Feld LLP is a leading international law firm with more than 900 lawyers in offices throughout the United States, Europe, Asia and the Middle East. We are currently seeking a Billing Specialist in our Finance department, reporting directly to the Revenue Manager and Revenue Supervisor.
The position will reside in the Dallas or Houston office, with hybrid work capabilities, and will be responsible for preparing monthly pre-bills, maintaining billing filing system, working with Collections staff to collect aged accounts receivables, monitoring the e-billing process, and ensuring that special billing arrangements are carried out. The Billing Specialist is expected to perform all responsibilities with a commitment to providing superior service to the firm’s clients, attorneys, advisors and staff, and maintaining an atmosphere of teamwork and continuous improvement.
Key responsibilities of this position include:
- Prepare monthly prebills for distribution to attorneys.
- Monitor local monthly billable WIP and report status to management.
- Communicate with attorneys and secretaries to address any billing questions or report requests.
- Edit, prepare and finalize monthly prebills.
- Work with Collections staff to collect aged accounts receivables.
- Monitor the e-billing process for those clients that are electronically billed to ensure that invoices are successfully submitted.
- Verify daily new business memo and ensure correct input of information and special billing arrangements for assigned clients.
- Handle incoming and outgoing accounting correspondence.
- Maintain billing filing system on a monthly basis.
- Assist with various time and billing reports as needed.
Qualifications (Experience, Knowledge, Skills & Abilities):
- High school diploma required.
- College degree with specialization in accounting or finance preferred.
- Minimum of one year of experience required, law firm billing experience preferred.
- Strong proficiency in Microsoft Office applications, including Word and Outlook.
- Advanced proficiency in Microsoft Excel.
- Excellent oral and written communication skills.
- Ability to read, comprehend and follow instructions.
- Ability to work independently and with a team.
- Strong service orientation and an ability to establish and maintain effective working relationships with peers, office and firm management, and outside business partners.
- Ability to use critique of work to improve performance.
- Identify issues and problems with assignments.
- Ability to manage multiple priorities and adjust to changing priorities in a professional manner.
- Strong organizational skills.
- Ability to prioritize multiple projects with specific deadlines; strong attention to detail.
- Ability to deal with stress around deadlines.
- Commitment to the office and firm.
- Commitment to professional growth and development.
Akin Gump Strauss Hauer & Feld LLP participates in E-Verify for purposes of verifying employment eligibility.
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