Office Services Coordinator – Temp-to-Perm | Benefits Eligible

Founded in 1920, Akerman is recognized as one of the nation’s premier law firms, with more than 700 lawyers across the United States.  

Akerman is seeking a Temporary–to–Permanent Full-Time Office Services Coordinator for its Charlotte, North Carolina office. The Office Services Coordinator will play an important role in supporting the day-to-day operations of the Charlotte office, providing front desk, administrative, office services, facilities, and general operational support. We are seeking someone who is organized, dependable, professional, and comfortable managing a variety of responsibilities in a fast-paced office environment.

This is a full-time, temporary-to-permanent, onsite position, working Monday through Friday, 8:30 a.m. to 5:30 p.m., with a one-hour lunch.

Key Responsibilities

• Staff the front desk and provide professional assistance to visitors, attorneys, employees, and callers.
• Answer incoming telephone calls and direct them to the appropriate individual.
• Greet visitors and manage access to the office in accordance with office security procedures.
• Coordinate shipping and deliveries, including FedEx, UPS, USPS certified mail, and other courier services.
• Assist with opening and closing general and client/matter files.
• Prepare notebooks and binders and handle copying and other document-production projects as needed.
• Order office and kitchen supplies and monitor inventory and fulfillment.
• Help ensure conference rooms, employee common areas, and other shared office spaces are organized, professional, and properly stocked, including loading and running the dishwasher as needed.
• Coordinate with Akerman IT to support Zoom, Webex, and other video conference meetings.
• Assist with basic accounting functions, including vendor invoices through Emburse, bank deposits, and check processing as needed.
• Coordinate with property management regarding parking, visitors, facilities, and maintenance matters.
• Assist with local document delivery and retrieval, including courthouse-related needs.
• Support the Office Administrator with new hire onboarding and employee departure processes.
• Reporting to the Office Administrator, provide administrative and office support to the Office Managing Partner, as needed.

Qualifications

• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Professional communication and customer-service skills.
• Ability to work independently while also collaborating effectively with attorneys and staff.
• Strong attention to detail and follow-through.
• Proficiency with Microsoft Office and the ability to learn office technology and administrative systems.
• Previous administrative or professional services office experience, preferred
• Valid driver’s license and reliable transportation are required to complete local business-related errands, including trips to the bank, courthouse, FedEx, and post office, food pickups, and other office-related needs.

We offer an excellent compensation and benefits package. Please submit your resume and salary requirements. EOE.

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