People Operations Specialist

HR

Cambridge, MA

ID: 25A-27

Full-Time/Regular

Nearly 37 million Americans are currently affected by Chronic Kidney Disease. 37 million.

At Akebia we take that number very seriously and every day we come to work, with the purpose of bettering the lives of each person impacted by kidney disease and the renal community that serves them.

Our tenacious, passionate employees’ challenge the status quo and work to develop unique therapeutics that have the potential to set new standards of care for people living with kidney disease.

This is life-changing work, and we are all in, are you?

Job Summary

Akebia is seeking a self-motivated, hands-on People Operations Specialist with extraordinary organizational and critical thinking skills who can help the People Team continue to deliver excellent customer service to Akebia employees. The People Operations Specialist will provide direct support to business processes and perform tasks to support the People Team. Additionally, they will have experience with benefits, FSA and HSA plans. The position reports to the Associate Director, People Operations.

Essential Functions & Duties

• Organizes and conducts onboarding and orientation of staff and contractors, including coordinating with respective internal systems and administrative areas; making sure those involved are informed, and required information is accurate and complete.
• Coordinates the employee exit process. Sends out exit materials for offboarding, explains exit process to employees and ensures all systems are updated accordingly.
• Provides guidance and assistance to employees on benefits, payroll, HR policies and HR systems inquiries, ensuring they receive timely and accurate information.
• Assists with benefits administration for all employee offerings including enrollment, life events, inquiries, and discrepancies.
• Proactively identifies process gaps and recommends audits, updated workflows, and tools to ensure data integrity
• Manages human resource records (electronic and paper). Ensures employee files (current and terminated) are properly established and maintained in accordance with legal requirements including CV or resume, offer letter, job description, performance evaluations, and I9 forms.
• Monitors and processes unemployment, workers compensation, insurance claims and correspondence.
• Provides administrative support for budget management. Including tracking spend, invoices and coordinating the PO request and contract approval processes.
• Maintains People Intranet Portal and updates when necessary. Posts information on benefits, HR initiatives, special programs or other HR related information on the relevant communication channels.
• Coordinates the verification of employment process with third-party vendor
• Conducts regular audits to ensure all enrollments match between our vendors and payroll system. Addresses any discrepancies and implements corrective actions as needed to maintain consistency between all systems.
• Reviews and audits all bills related to benefits; address discrepancies as needed and submits for processing.
• Maintains HR tracking systems such as the employee lifecycle calendar, compliance calendar.
• Provides operational/administrative support with various HR projects and initiatives.
  
  

Skills & Experience

Basical Qualifications

• Minimum 2 years’ experience in HR, benefits administration, billing and working with vendors and experience in employee benefits administration.
• Bachelor’s Degree in HR or related field.
  
  

Preferred Qualifications

• HR certification
• Attention to detail and ability to prioritize and complete tasks in an environment with frequent interruptions.
• Ability to work effectively autonomously, as well as collaboratively in a team.
• Proficient in Microsoft Office (Excel, Word, Power Point)
• Excellent organizational and project management skills with focused attention on accuracy and thoroughness.
• Knowledge of HR-related federal and state laws, e.g. FLSA, FMLA, PFML, COBRA, ERISA, HIPAA.
• Experience with HRIS (UKG) systems.
• Strong analytical problem-solving.
• Ability to work under pressure and challenging deadlines; adaptability, flexibility required.
• Advanced Excel Skills, proficient in pivot tables, v-lookups and charts.
  
  

Compensation

Targeted Base: $37.21/hr. ($77,397 annualized) – $45.97/hr. ($95,608 annualized)

• Base Compensation for this role will depend on a number of factors including a candidate’s qualifications, skills, competencies, and experience, and may fall outside of the range shown. Base pay is only one component of the company’s total rewards package, all regular employees are also eligible for the corporate bonus program or the incentive compensation program (if applicable), as well as equity. Additional benefits include health care, vision, dental, retirement, PTO, etc.
  
  

Are you an Akebian?

An Akebian is curious, empathetic, and values making connections to people and ideas. Akebian’s aren’t afraid of diving in and owning a process or a problem, because we all want to deliver a great solution. Akebian’s believe that we are better together because we are all working toward a common purpose – to better the life of each person impacted by kidney disease. Want to learn more about what it means to be an Akebian? Visit our website: www.akebia.com

Akebia is an equal opportunity employer and welcomes all job applicants. All qualified applicants will receive consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristics protected by applicable law.