AIA Billing Specialist- construction industry pref

ResponsibilitiesAs a highly analytical and procedural professional, the Billing Specialist takes pride in owning the day-to-day Accounts Payable and Accounts Receivable functions of the company, preparing & auditing all financial transactions to ensure the accuracy of the company’s financial outcomes. · Pay Applications: Supports the VP of Finance with the preparation and submission of thorough & accurate Client Applications for Payment files on all contracted projects. Ensures that all pay applications are submitted according to monthly deadlines. Performs monthly audits to ensure all applications are captured and submitted in a timely manner. · Accounts Receivables:o Performs weekly audits of all A/R invoice entries and follows up with clients by phone and email with a sense of urgency on invoices which are past-due by 31( ) days to ensure that all payments are received as timely as possible. Makes positive traction and maintains thorough recordkeeping.o Provides weekly A/R forecast to Executive Team for payments anticipated to be received.o Timely and accurately records daily payments received via ACH and weekly check deposits. Reconciles all deposits at month-end to ensure that Financial System matches Banking System for the correct date that each payment posted to bank account. · Financial System Data Entry: owns the process of accurately keying all A/P & A/R points of data entry in Financial System (QuickBooks). Takes pride in checking work to ensure all dates, service categories and dollar amounts are keyed with accuracy. · Change Order and Time & Material Billing Files: Owns the process of preparing thorough and accuratemonthly Change Order and Time & Material Billing files to ensure accurate capture of non-contract work completed within each calendar month. With the support of the VP of Finance, follows through with urgency to secure timely execution of contract supplements for the company to in turn bill timely for each. · Effectively Manages the Company Client Invoicing Process to include:o Daily updating of Monthly Client Billing file to accurately capture all work performed.o Timely performs all client invoicing according to monthly billing deadlines with no invoices billedany later than the 5th calendar day following the close of the month.o Performs Monthly Audit of all T&M work Scheduled (PM Schedule File) against Change Ordero Files received to ensure that all T&M work is properly identified and billed to the client.o Performs thorough Month-End audit of all Invoices billed to ensure that all Revenue has been accurately identified and billed. Maintains recordkeeping of completed audit work.o By the 5th of the Month, turns over Monthly Billing File in a timely, thorough & accurate manner. · Effectively Manages the Company Billing (A/P) Process to include:o Accurate receipt, audit and data entry of all L4 vendor invoice payments (Subcontractors, etc).o Timely audits, identifies corrections, keys bill records, cuts hard checks or processes online payments and maintains effective records retention of each.o Tracks & releases each payment in accordance with individual vendor billing requirements (i.e. NET 30, NET 60, On Receipt). Prioritizes the release of payments by Credit Card first, when acceptable, before releasing payment via check.o Places careful emphasis on processing of State and County-Issued fines and violations (i.e. tolls, tickets) to ensure timely processing. · Effectively Manages the Company Billing Inbox to include:o Monitors Inbox frequently throughout the workday to ensure timely responses to clients.o Works to prioritize responses to clients on same business day.o Properly flags emails unable to address same-day and prioritizes responses to clients on the next business day.o Takes immediate action on requests for Notarized Release of Payments (ROLs) to avoid delays with receipt of payments.o Maintains a productive system of organization for all notices/emails received.· Recordkeeping – Maintains well-organized system on Microsoft OneDrive, for:o A/R: Client Invoices, Applications for Payment, ROLs, Change Order billing files, Time & Material billing files.o A/P: Invoices paid by Check and/or Credit Card, Customer Statements, Check Registero· Vendor Relationships: Manages relationships with vendors & service providers, ensuring that all items are invoiced timely, in a unform & professional format, and are paid according to payment terms. · Works effectively as a team with all peers, supervisors, and customers to include, communicating and interrelating in a positive and professional manner.  Required/Preferred Education and Experience:· Bachelor’s degree in Business, Accounting, Finance, or extensive experience in a relevant field required.· Minimum 3 years’ experience in Financial role. AIA experience required.· In-depth knowledge of accounting software and financial analysis.Procore, Textura, or GC Pay strongly preferred.Procore, Textura or GC Pay strongly prefered.· Proven track-record of executing company financials.Position Requirements:· Strong business acumen with a broad understanding of fundamental business principles.· Analytical problem-solving skills with impeccable attention to detail.· Sense of urgency to drive results.· Excellent oral & written communication skills.· Excellent interpersonal skills with the ability to collaborate and build a consensus in a high-pressure environment.· Proactive communicator with clients, by phone and email, on all accounting-related matters.· Proficiency in Microsoft Office to include Outlook, Word, Excel & PowerPoint.· Must possess the ability to successfully pass a criminal background check.No phone calls, please.Company DescriptionAK HR Solutions, LLC provides Human Resource consulting and recruiting to small businesses.All resumes must be received by AK HR as the client will not consider candidates directly.

Salary : $65,000 - $85,000