What are the responsibilities and job description for the Deputy Clerk II position at Ak-Chin Indian Community?
Under general supervision of the Court Administrator, performs a variety of clerical activities of moderate difficulty to facilitate the efficient, effective operation of the Ak-Chin Indian Community Courts. This position is distinguished from Deputy Court Clerk I by the additional degree of independence and responsibility exercised and the increased variety and complexity of work assignments.Two (2) years experience as a Deputy Court Clerk or very closely related work may substitute as determined by the Chief Judge. Must have a High School diploma or GED. Must have a valid Arizona Driver's License and be able to meet the Community's insurance carrier requirements. Must successfully complete a background check.
- Enters and tracks court case data in automated case management system. Pulls and prepares juvenile, criminal, traffic and civil case files for court calendar.
- Maintains accurate and up-to-date case files and records.
- Establishes and maintains court calendars of juvenile, criminal, traffic and civil cases to ensure optimum use of court time.
- Receives and files complaints, affidavits, motions and other legal documents into the court.
- Prepares and issues notices, subpoenas, warrants, orders and other court related documents as required.
- Collects and records court fines and fees, cash bonds, child support and restitution.
- Updates and maintains records of case proceedings, dispositions, actions and payments.
- Notarizes documents, and compiles statistics.
- Records and transcribes minutes of court proceedings.
- Prepares and types required reports, records, and other departmental correspondence.
- Performs a variety of support activities for the Judge in the courtroom.
- Assists the Court Administrator and the Deputy Court Clerk I as assigned.
- Performs other job-related duties as assigned.
- Knowledge of general Ak-Chin Indian Community criminal, civil, and juvenile court system policies, procedures, and operations.
- Knowledge of basic bookkeeping principles and practices.
- Knowledge of the required contents, information and documents in case files and records.
- Skill in establishing and maintaining effective working relationships with other criminal justice and law enforcement departments/personnel, community members, and other tribal organizations.
- Skill in operating a variety of office equipment including telephones, copier, typewriters, calculators, and personal computers, including word processing and spreadsheet software applications.
- Skill in understanding and following complex instructions, guidelines, policies and procedures.
- Ability to maintain strict confidentiality in all matters within the Judicial Department.