Construction General Office Manager

Home Supply is a small construction company specializing in custom cabinetry and windows. With a team of eight employees and approximately $1.5M in annual revenue, we rely on a highly organized, proactive General Office Manager to keep our operations running efficiently. This role is the central hub of communication, scheduling, ordering, vendor management, administrative support, and customer coordination. The ideal candidate is resourceful, detail-oriented, and comfortable managing a wide range of responsibilities in a hands-on environment.

Work Requirements

Administrative & Office Management

• Oversee daily office operations, ensuring a clean, organized, and efficient workspace
• Manage phones, email inboxes, mail, and general communication flow
• Maintain office supplies, equipment, and vendor relationships
• Organize and maintain digital and physical filing systems
  
  

Customer Service & Communication

• Serve as the primary point of contact for customers, suppliers, vendors, and subcontractors
• Schedule customer consultations, site visits, and installation appointments
• Provide timely updates to clients regarding project timelines, changes, and deliveries
• Handle customer inquiries, concerns, and follow-up communication professionally
  
  

Project & Production Support

• Assist with job scheduling, production timelines, and workflow coordination
• Prepare job folders, work orders, and project documentation
• Track project progress and communicate updates to the production team
• Coordinate material orders, deliveries, and inventory needs
  
  

Financial & Administrative Support

• Assist with invoicing, billing, and accounts receivable
• Process and approve vendor invoices and support accounts payable
• Track job costs and maintain accurate project records
• Support payroll preparation by approving and verifying time in timekeeping system
  
  

HR & Compliance Support

• Maintain associate records and assist with onboarding new hires
• Track certifications, safety documentation, and compliance requirements
• Support corporate Human Resources with policy communication and associate documentation
  
  

General Support to Ownership

• Provide administrative support to the owner and leadership team
• Assist with reporting, basic data entry, and operational tasks as needed
• Identify opportunities to improve processes and increase efficiency
  
  

Qualifications

Required:

• Previous experience in office management, administrative support, or construction industry roles preferred
• Strong organizational and multitasking skills
• Excellent written and verbal communication abilities
• Proficiency with basic office software (Microsoft Office, email platforms, scheduling tools)
• Ability to work independently, prioritize tasks, and adapt to changing needs
• Comfortable working in a small business environment where responsibilities are varied and hands-on
  
  

Working Conditions

This position is based in an office located within an active construction and fabrication environment. Occasional exposure to noise, dust, and movement of materials or equipment may occur when interacting with the shop or production team.

• Work involves extended periods of sitting, computer use, phone communication, and general administrative tasks.
• Occasional walking through the shop, warehouse, or job staging areas may be required to gather information, coordinate with staff, or review project materials.
• The role requires frequent communication with customers, vendors, and employees, sometimes under time-sensitive or high-pressure circumstances.
• As part of a small business, responsibilities may shift based on operational needs, and the Office Manager may be asked to assist with tasks outside typical administrative duties.