Administrative Assistant

 

 

Job Description 

We are seeking a self-motivated individual to become an integral member of our team. This position may have access to sensitive and confidential information, so diplomacy, tact, and discretion are essential.  The ideal candidate will be organized, proactive, and able to muti-task with professionalism.  This position is a terrific opportunity for someone who takes pride in their work and enjoys working in a fast-paced and collaborative environment. It does not require prior business knowledge. 

 

Duties 

• Provide general administrative and technical support to the team 

• Maintain a variety of records

• Assist with the collection, organization and analysis of data 

• Organize, maintain and update electronic files and templates 

• Track and file binding documents, policies and invoices, reviewing for accuracy and consistency 

• Work with marketing on the development of internal and external education, marketing and presentation materials 

• Assume responsibility for coordinating various department projects and initiatives in support of business and department goals and objectives 

• Support the local Executives, scheduling meetings, coordinating travel arrangements and processing expense reports 

• Salesforce lead entries, closed entries, report running & distribution 
• New job folder set up for 
  • RFP's  
  • Awarded Jobs 
• New project opportunity form completion / job number creation 
• Download of drawings filing and distribution 
• Distribution of info / invitations / cost reports, etc. 
• Travel research / coordination 

• Set up meetings, organize & check availability of team members 

   

• Formatting of meeting notes, reports, etc. 
• Gathering and entering of data from other BU's for quarterly client reports 

 

Qualifications

• 5 years of administrative experience

• Excellent verbal and written communication skills

• Strong time management skills with the ability to multi-task and prioritize

• Computer literate and proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)

 

 

Salary: $30.00 - $42.00

 

Compensation: In addition to base pay, eligible for discretionary bonus based on company and individual performance.

 

Benefits
The Company offers the following benefits for this position, subject to applicable eligibility requirements: [Medical Insurance] [Dental Insurance] [Vision Insurance] [Health Savings Account] [Healthcare Flexible Spending Account] [Dependent Care Flexible Spending Account] [401(k) retirement plan with employer match] [Life & AD&D Insurance] [Long-term Disability Insurance] [Short-term Disability Insurance] [Critical Illness Insurance] [Accident Insurance] [Hospital Indemnity Insurance] [Home & Auto Insurance] [Family Support] [Pre-tax Paid Parking/Public Transportation] [Paid time off: 2 Weeks for Non-Exempt and Three Weeks for Exempt] [Time Away Benefits] [8 Paid Holidays] [Group Legal] [Employee Stock Purchase Plan] [Identity Theft Protection] [Group Legal] [Pet Insurance] [Employee Assistance Program]  

Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.  

EEO Statement: 

The STO Building Group family of companies-Structure Tone, Structure Tone Southwest, Pavarini Construction Co., Pavarini McGovern, LF Driscoll, Govan Brown, Ajax Building Company, BCCI Construction, Layton Construction, Abbott Construction, and RC Andersen-includes over 4,000 employees located in offices throughout the US, Canada, UK, and Ireland. We provide a complete range of construction services, from site selection analysis, design constructability review and aesthetic enhancements to interior fit-outs, new building construction, and building infrastructure upgrades and modernization. Learn more about how we partner with our clients to imagine, execute, and realize their vision at stobuildinggroup.com.

We are an equal opportunity employer.  We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

 

We build amazing spaces. With our complete range of services-from site selection analysis to design and aesthetic enhancements to sustainable construction management and building infrastructure upgrades.

The STO Building Group family of companies-Structure Tone, Structure Tone Southwest, Pavarini Construction Co., Pavarini McGovern, LF Driscoll, Govan Brown, Ajax Building Company, BCCI Construction, Layton Construction, Abbott Construction, and RC Andersen-includes over 4,000 employees located in offices throughout the US, Canada, UK, and Ireland. We provide a complete range of construction services, from site selection analysis, design constructability review and aesthetic enhancements to interior fit-outs, new building construction, and building infrastructure upgrades and modernization. Learn more about how we partner with our clients to imagine, execute, and realize their vision at stobuildinggroup.com.

Salary : $30 - $42