What are the responsibilities and job description for the Human Resource Assistant position at AISIN?
General Summary
Support department members. Perform specific duties according to pre-established procedures.
Principle Duties & Responsibilities:
- Answer multiple phone lines
- Direct incoming calls
- Greet visitors courteously
- Coordinate reservations of public relations halls and conference rooms
- Log in absentee calls
- Maintain welcome board
- Accept special deliveries
- Update internal phone list
- Assist in the development and implementation of objectives, policies, and procedures for HR Dept
- Create and maintain all team member files
- Assist with recognition programs
- Assist with IS computer tracking
- All filing
- Daily maintenance of 401k and Health Committee board
- Daily maintenance of communication boards
- Perform any needed reference checks
- Participate in Company activities
- Assist team members with questions
- Complete employment verifications
- Dispense, track, and code vouchers for steel toe shoes and safety eyewear
- Code and track Adult Enrichment
- Ordering and selling shirts from the HR closet
- Manage with the switchboard
- Maintaining 5s in the HR closet and HR office
- Take messages for entire department if HR is unavailable to see a team member
- Making postings for upcoming meetings and events
- Perform other duties as assigned in order to ensure achievement of section, department, or company plan
Skills & Abilities Required:
- Effective written and verbal communication skills for both internal and external contacts
- Proper interpersonal skills and telephone etiquette
- Ability to manage and prioritize multiple tasks
- Capable of educating and answering member questions
- Ability to write concise memos, policies, correspondence
- Strong organization skills
- Ability to understand spreadsheets
- Knowledge of company structure and personnel for routing calls
- Basic computer skills
Minimum Level of Preparation and Training:
- High School diploma or equivalent is required
- Related work experience is preferred
Qualifications:
Diversity Statement
AISIN is committed to workforce diversity, creating equity and advancing a culture of inclusion in which every team member is treated fairly and with respect. Our inclusive work environment brings together a variety of backgrounds, skills, education and perspectives. Attracting and retaining a diverse and inclusive workforce requires that everyone have an equal opportunity to participate, contribute, and advance.