Accounts Payable Specialist

Position Title: Accounts Payable Specialist FLSA Classification: Non-Exempt

Reports To: Assistant Controller Date: March 6, 2025

JOB DESCRIPTION

Summary/Objective:

Performs all accounts payable functions. Duties consist of processing, verifying, and reconciling invoices. Maintain precise records of all vendor payments and ensure vendor files are organized and accessible. Processing of payments to vendors in a timely manner. Other duties pertaining to accounting department needs.

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Maintain open and incoming invoices
• Ensure proper approval is received per SOX compliance on all invoices
• Processing checks and wires for weekly payments to vendors
• Ensure proper general ledger accounts are used for expenses
• Prepare and maintain intercompany charges between the four divisions and sister companies
• Remote deposit of checks received in mail daily
• Assists in monthly closings and ensure invoices align with timelines
• Any other duties needed by the accounting department

Characteristic Duties:

• Ability to set rapport with cross-functional teams, departments and peers by demonstrating a professional and positive work ethic
• Excellent organizational and time management skills and detail oriented. Ability to work in a fast-paced environment, work on multiple projects simultaneously
• Perform other duties assigned to full accountability

Competencies:

• Strong attention to detail and organizational skills; ability to organize and maintain paperwork
• Excellent communication skills (verbal, written and listening)
• Sets priorities in an efficient manner and optimizes time and resources to achieve desired results
• Ability to adapt to change
• Understanding of SOX compliance

Supervisory Responsibility:

N/A

Work Environment:

This job operates in a professional office setting within a manufacturing environment. This role routinely uses standard office equipment such as telephones, computers, printers, filing cabinets and fax machines. Moderate noise (i.e. business office with computers, phones, printers and noise from manufacturing equipment). This list is not all inclusive.

Physical Demands:

While performing the duties of this job, the employee is frequently required to sit; talk, hear, and use hands and fingers to operate a computer and telephone keyboard. The employee may be required to lift/move up to 50 pounds.

Position Type and Expected Hours of Work:

This is a full-time position and hours of work and days are Monday through Friday, 8:00 a.m. to 5:00 p.m.

Travel:

Less than 10%

Required Education and Experience:

• 2 years accounts payable experience
• High School Diploma

Preferred Education and Experience:

• 1 years in System (SAGE 100) Preferred

EEO Statement:

All divisions of Airxcel provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color,

religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Other Duties:

Please be advised this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.