Shipping Coordinator

Basic Function

Airvac is the global leader in the Vacuum Technology System industry. The primary function of our Shipping Coordinator is to receive, package, and ship material. They coordinate the movement of products, ensuring accurate documentation, and maintaining efficient communication with various stakeholders.

Duties & Responsibilities

• Packages and prepares orders for shipment using various tools and equipment, including boxes, packing materials, hand tools, strap banders, shrink-wrap machines, and foam machines.
• Coordinates shipping logistics, including UPS, FedEx, DHL, and freight shipments, following shippers’ instructions.
• Maintains accurate shipping records, including bill of ladings (BOLs), product labels, safety data sheets (SDS), specific instructions, and deviations.
• Stages materials for fabrication department projects and updates project material workflow.
• Uses intranet to arrange customer orders and notify Logistics that the order is staged for shipment.
• Works with Parts Sales and Logistics personnel to estimate order shipment dates, parts weight, and dimensions.
• Assists Supervisor/Manager in meeting on-time shipping key point indicator (KPI) goals.
• Takes and uploads photos of picked and packaged orders under each specific order on the intranet.
• Operates forklifts, pallet jacks, and work assist vehicles (WAV) as needed.
• Assists with general housekeeping of the warehouse and work area.

• Assists with pulling quality control samples.

• Maintains a general understanding of the ISO 9001:2015 quality management system and quality objectives.
• Serves as a backup for receiving duties, including verifying incoming materials, labeling, and moving items to warehouse locations, only when necessary.
• Performs various other duties as assigned by the Supervisor/Manager.

Required Skills

• High School Diploma or GED.
• 2 years’ experience in shipping or warehousing (receiving experience is a plus but not required).
• Excellent verbal and written communication skills.
• Strong time management and organizational skills, with the ability to adapt to changing priorities and handle multiple tasks simultaneously.
• Ability to work individually as well as in a team-oriented environment.
• Certified forklift operator or ability to become certified.
• Proficiency in Windows and Microsoft Office (SharePoint and SAP experience preferred).

Required PPE

Steel-toed/Composite-toed shoes, hard hat, safety vest, etc. will be provided as needed. 

Physical Demand Category

☐Sedentary Work Exerting up to 10 pounds of force occasionally or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are Sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

☐Light Duty Exerting up to 20 pounds of force occasionally, or up to 10 pounds of force frequently, or a negligible amount of force constantly to move objects. A job should be rated Light work when it requires: (1). Walking or standing to a significant degree; or (2). Sitting most of the time but entails pushing or pulling of arm or leg controls; or (3). Working at a production rate pace entailing constant pushing or pulling of materials even though the weight of those materials is negligible.

☐Medium Work Exerting 21 to 50 pounds of force occasionally, or 11 to 25 pounds of force frequently, or greater than negligible up to 10 pounds of force constantly to move objects.

☒Heavy Work Exerting 51 to 100 pounds of force occasionally, or 26 to 50 pounds of force frequently, or 11 to 20 pounds of force constantly to move objects.

☐Very Heavy Work Exerting in excess of 100 pounds of force occasionally, or in excess of 50 pounds of force frequently, or in excess of 20 pounds of force constantly to move objects.

Audio-Visual

☒Depth Perception ☒Color Discrimination ☒Peripheral Vision ☒Hearing (Average)

Licensing/Certifications

☐Driver’s License - Normal Class ☐Driver’s License – Special Class ☐Professional Certification 

Specific Actions

In an eight hour workday, this job may include:

Standing/Walking ☐ None ☐ Occasional ☐ 1-4 Hrs. ☐ 4-8 Hrs. ☒ 6-8 Hrs.

Sitting ☐ None ☐ Occasional ☒ 1-4 Hrs. ☐ 4-8 Hrs. ☐ 6-8 Hrs.

Driving ☒ None ☐ Occasional ☐ 1-4 Hrs. ☐ 4-8 Hrs. ☐ 6-8 Hrs.

Work Environment

Chemicals ☒Yes ☐No Heat/Humidity ☒Yes ☐No

Cold ☒Yes ☐No Heights ☒Yes ☐No

Dampness ☒Yes ☐No Noise ☒Yes ☐No

Fumes/Gases ☒Yes ☐No Radiation ☐Yes ☒No