Human Resources Coordinator

HUMAN RESOURCES COORDINATOR

At Airco Mechanical, we’ve been a leader in commercial HVAC, Electrical, and Plumbing installation and service for over 40 years. With locations in Round Rock and San Antonio, our company continues to grow thanks to a talented team and a commitment to excellence. We provide competitive pay, strong benefits, and clear paths to advancement so our employees can build long-term careers. If you’re ready to work with a company that values its people and rewards performance, we’d love to meet you.

Why Work at Airco Mechanical?

• Competitive pay with opportunities to increase your income
• Excellent benefits package
• Stable company with 40 years in business
• Opportunities for advancement and internal promotion
• Work/life balance

Essential Duties and Responsibilities

Employee Onboarding

• Coordinate the onboarding process for new employees.
• Prepare and distribute new-hire documentation and required forms.
• Ensure required employment documentation is completed accurately and timely.
• Enter and maintain new-hire information in the HRIS.
• Coordinate new-hire orientation and onboarding activities.
• Communicate new-hire information to appropriate departments.
• Coordinate with managers and departments regarding items needed for new employees, including computers, system access, uniforms, fleet/vehicle requirements, equipment, and other resources.
• Track completion of onboarding requirements and follow up on outstanding items.

Employee Records & HRIS Administration

• Maintain accurate and complete employee records in the HRIS and personnel files.
• Process routine employee changes, including department, supervisor, job title, location, and other approved changes.
• Maintain electronic personnel records and ensure documentation is properly filed.
• Perform routine audits of employee information for completeness and accuracy.
• Assist with maintaining organizational charts, employee listings, and HR reports.
• Maintain confidentiality of employee and company information.

Benefits Administration Support

• Assist employees with routine benefits enrollment questions and processes.
• Process benefit enrollment changes and qualifying life-event documentation.
• Assist with new-hire benefits enrollment and employee benefit communications.
• Coordinate with benefit vendors and internal personnel to resolve routine enrollment or eligibility issues.
• Maintain benefit documentation and records.
• Assist with annual open enrollment activities.
• Escalate complex benefit issues to the appropriate HR, Benefits, or Legal & Compliance personnel.

Employee Changes & Terminations

• Coordinate administrative requirements associated with employee status changes and terminations.
• Prepare termination and offboarding documentation.
• Update HR systems and employee records based on approved personnel actions.
• Coordinate return of company property and notify appropriate departments of employee departures.
• Maintain termination documentation and checklists.
• Coordinate with Payroll regarding final-pay information and other payroll-related changes.
• Escalate employee-relations or compliance concerns to appropriate management.

Employee Support

• Serve as a point of contact for routine employee HR questions.
• Assist employees with accessing HR systems, forms, policies, and benefit information.
• Explain established company procedures and direct employees to appropriate resources.
• Provide professional and timely follow-up to employee requests.
• Refer policy interpretation, employee-relations matters, complaints, investigations, and other sensitive issues to the appropriate HR leadership or Legal & Compliance personnel.

HR Administrative Support

• Prepare HR correspondence, forms, reports, and employee communications.
• Track required documentation, acknowledgments, certifications, and other HR records.
• Assist with employment verification and other authorized employee-information requests.
• Assist with HR projects and department initiatives.
• Support company training, employee events, and HR communications as needed.
• Assist with recruiting administration, including job postings, interview scheduling, candidate communication, and pre-employment processes.
• Maintain HR procedures, checklists, and administrative workflows.
• Identify missing or incomplete documentation and follow up for resolution.

Qualifications

Required

• High school diploma or equivalent.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive employee information appropriately.
• Strong computer skills, including Microsoft Outlook, Word, and Excel.
• Ability to communicate professionally with employees at all levels of the organization.

Preferred

• Two to four years of Human Resources experience.
• Experience working with an HRIS or payroll/HR platform; ADP Workforce Now experience is a plus.
• Experience supporting benefits administration, onboarding, and employee recordkeeping.
• Experience working in construction, mechanical contracting, service, manufacturing, or another multi-location workforce environment.
• Bi-lingual

Benefits:

• Two weeks paid vacation - 1st year
• Paid holidays & sick leave
• Excellent health, vision, & dental insurance with low employee cost
• Life insurance – (2X salary paid by company)
• Short-term & long term disability insurance (paid by the company)
• Accidental death and dismemberment insurance
• Optional additional life insurance
• 401K savings plan: matched by company
• Health savings accounts
• Teladoc
• Employee assistance program
• Tuition reimbursement

Job Type: Full-time

Pay: $25.00 - $29.00 per hour

Expected hours: 40.0 – 50.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience:

• Human Resources: 2 years (Required)

Work Location: In person

Salary : $25 - $29